Administrative Manager II/ Procurement Director

State of South Carolina - Richland County, SC2.9

Job Responsibilities

This position reports directly to the Deputy Director of Administration and Compliance and works closely with the Agency Director, Deputy Directors, Program Directors, legal and other agency staff to ensure development of sound contract and procurement documents in a timely manner. Employee will have ability to use discretion and is given freedom and independence to perform duties and carry out most work independent of supervision. Employee would serve as the Manager over the Division of Contracts and Procurement. Supports the contracting efforts of the agency to ensure that services are delivered in a cost-effective manner, in accordance with contract performance standards and deliverables.

Oversee ongoing monitoring of the contracting process to ensure timely execution. Establish effective ongoing communication with stakeholders and the Executive and Legislative branches of state government with responsibilities related to health coverage issues. Ensure compliance with applicable state and federal legal and regulatory requirements, including public meeting laws, federal expenditure requirements, and state personnel policies. Plans and directs the department operations including monitoring of the workload to ensure timely processing and balanced assignments. Performs fundamental supervisory function in accordance with Equal Employment Opportunity Commission (EEOC) standards.
Performs fundamental supervisory and leadership functions in accordance with Department policies and procedures, best practices and Federal and State rules and regulations, especially with regard to Equal Employment Opportunity Commission (EEOC) standards. Maintains an effective organizational team and motivates diverse staff to accomplish mission critical operations and objectives. Promotes workforce engagement.
Directs the operations of the Procurement function for the Department. Oversees issuance and execution of purchase orders, subcontract agreements and respective change orders. Responsible for validating sole source and emergency recommendations and finalizing the scope of work with input from program management. Leads the Request for Proposal (RFP) process in conjunction with the Procurement Program Manager. Responsible for negotiating final pricing, payment terms and delivery dates. Leads analysis of historical and projected Department purchases to determine the need for development of pricing agreements and other purchasing arrangements with suppliers through competitive solicitation and contracting to reduce Department costs.
Oversees Department policies and procedures relating to Procurement and Contracts in accordance with SC Procurement Code. Oversees audit requirements, minimizes audit finding and recommends corrective action for any audit findings/recommendations. Ensures appropriate filings and contracting updates to be reported to the appropriate review entities (e.g. MMO and DOA) for review and/or approval, and/or specific reports as required by senior management. In conjunction with the Finance and Contract Manager, ensures compliance with CMS regulations in relation to procurements/contracts.
Directs the operations of the Contracting function for the Department. Ensures contract compliance with procurement and procurement-related law/regulations and addresses irregularities and/or violations appropriately. Reviews scope of work and performance requirements for agency contracts. Compiles and processes contracts for the Department in a timely and efficient manner.
Directs strategic planning for Procurements and Contracts division. In conjunction with the Procurement Program Manager, directs the planning for upcoming RFPs to limit emergency procurements. Recommend revisions to existing practices maximizing efficiency, effectiveness, customer satisfaction and statutory compliance. Recommends strategy to improve the contract process. Oversees the execution of standards, controls, policies, procedures and performance metrics to effectively and efficiently manage the purchasing and acquisition of goods, services and information technology in accordance with the SC Procurement Code and reporting of third-party spend across the Agency.

Minimum and Additional Requirements
Bachelor's degree and at least seven (7) years working experience managing and monitoring large-scale and complex contracts and/or procurements.
All degrees must be from a college or higher education institution recognized by the US Department of Education and Council for Higher Education Accreditation (CHEA).

Must have and maintain valid drivers license.

Additional Requirements:
Lifting of 20 lbs.
Occasional overnight travel.
Requires holder to drive routinely.
Sitting or standing for long periods of time.
Preferred Qualifications
Juris Doctor or Master's degree and seven plus (7+) years of working experience managing large-scale and complex healthcare-related contracts and/or procurements. Also prefer at least three (3) years of management experience.
Experience working with Medicaid or Medicare is preferred.
Excellent understanding of federal and state regulations/requirements for contracts and procurements ability to implement sourcing strategies to support agency and departmental objectives.
Strong analytical and problem solving skills.
Ability to communicate effectively with people with varying levels of education.
Ability to multitask in a fast paced environment.
Proficient in Microsoft Office including Excel, Word, Visio, PowerPoint and Outlook.
Ability to clearly present information orally and/or influence others through oral presentation in positive or negative circumstances.
Ability to write effectively and to extract information from written materials.
Ability to work with people in such a manner as to build up high morale and obtain group commitments to goals and objectives.
Ability to optimize staff performance including continuous improvement and innovation in the contracting procurements process.
Ability to develop and maintain effective working relationships with stakeholders, including state and federal government officials.
Ability to plan, organize or schedule people or tasks; to develop action plans leading to specific goals; and to plan effectively.
Ability to influence the actions and opinions of others in a desired direction; to exhibit judgment in leading others to profitable and rewarding objectives.
Ability to take action in solving problems while exhibiting judgment and systematic approach to decision making; to identify the important dimensions of a problem, determine potential causes, obtain relevant information, and specify alternate solutions.
Ability to prepare and manage annual operations budgets.
Additional Comments
Please complete the State application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position. Supplemental questions are considered part of your official application for qualification purposes. All applicants must apply on line. All correspondence from the Office of Human Resources will be through electronic mail.

This position is located in the Office of Contracts and Procurement, Richland County.

The South Carolina Department of Health and Human Services is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related medical conditions, including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.