HR Coordinator

Advisor Group - Phoenix, AZ (30+ days ago)4.3


Location: 20 E. Thomas Road | Suite 2000 | Phoenix, AZ 85012
Reports To: Chief Human Resources Officer

We are looking for an enthusiastic candidate to join our Human Resources Team and provide team and process support to serve our customers (internal employee population) and to achieve our goals. The ideal candidate will be a self-directed, process-oriented individual with strong business acumen and ability to manage multiple projects and priorities in an incredibly fast-paced environment. The Advisor Group environment has a start-up, entrepreneurial spirit, so the candidate should be comfortable with evolving and fluid processes and situations.

Responsibilities:
Meeting support (scheduling, A/V equipment, agendas, minutes, action registers, annual leadership summits, registration, distribution lists, liaison with meetings/events coordination, billing)
Team administrative support (calendar, phone, travel, expense, training and onboarding logistics, office supplies)
Maintenance of key documents in electronic format (intranet, team shared drives, electronic files storage)
Executive interview scheduling and support
Completes Forms I-9, verifies I-9 documentation (including e-verify) and maintains I-9 files
Files documents into appropriate employee files and updates employee files as required (leverages and administers our electronic file management system)
Invoicing
Onboarding and new hire orientation process and materials and logistics support
Materials management and new hire package process administration and inventory
Content management (organization charts, presentations, onboarding and new hire materials version management, job description support)
Intern program logistics (welcome lunches, exit lunch, communication, materials, giveaways)
Annual talent review process support (books, documents, meetings)
HRIS processing, reporting, auditing, task support as requested
Mentor program support (mailers, materials)
Budget worksheet support
Project coordination and administration
Regular and consistent attendance at the office location

The successful candidate will possess the following competencies:
Excellent communication and organizational skills
Strong multi-tasking, multiple priority management skills
High attention to detail
Self-motivation and sense of accountability
Analytical mindset
Confidentiality
Positive attitude and service mindset

Minimum Requirements:
HS Diploma
Bachelor’s Degree in a Human Resources, Business, or equivalent combination of experience and education
1-3 years of Human Resource assistant, specialist or coordinator experience working within HR department.
High proficiency in MS Office: Word, Excel, PowerPoint
Experience with general administrative assistant responsibilities including audio visual equipment support, expense reports, calendaring, invoicing

Preferred Requirements:
Bachelor’s Degree in a Human Resources
Work in financial services industry
Experience with Workday HR Suite, Concur Travel System, Dynafile, Sharepoint, GoToMeeting