**This position requires an 8100-Professional Level Exam (PLE) test score for your application to be considered. If you do not have a test score prior to applying or claim any exemptions in lieu of a test score, your application may not be considered. **
Due to COVID-19 restrictions, ALL test scheduling will be conducted by reservation only; there will be NO walk-in testing. In order to schedule to take a test, You MUST send an email request to State Civil Service at email@example.com indicating your preferred date and time. Click here (Download PDF reader) for more information.
Office of Academic Policy & Early Childhood
Job Focus Areas:
This Administrative Program Specialist A is located within the Office of Academic Policy and Early Childhood and reports to the unclassified Chief of Staff. This position is responsible for the programmatic administrative support, budget, and fiscal responsibilities for the current and upcoming grant opportunities related to early childhood grants. The program implementation managers and team members will manage the activities with all grant partners and other state agencies as they are involved in the project(s), however this position will work in collaboration with appropriate team members to ensure contracts and agreements are executed and implemented to the satisfaction of the grant and aligns with approved budgets. Day-to-day collaboration will be required with LDOE staff to ensure milestones and deliverables of the grants are being met; track required data, reporting, and adjustments of the project based on the data and grant objectives.
The preferred candidate should have administrative and budgetary experience; professional work experience working in a public and/or private sector setting; and experience working with Microsoft Office Suite, specifically Excel and Google drive. Applicants that have experience with managing multiple budgets and grants, including complex funding sources and cost models are preferred. The candidate should have exceptional organizational, written and oral communication skills, and the ability to work independently and under pressure in a fast-paced environment.
**Note regarding the advertised pay range:
The maximum amount listed is the maximum salary a person can make over their career, NOT the maximum amount we are allowed to pay a new hire.
One position is available and may be filled as a probationary new hire, promotion of any permanent classified state employee OR promotion of a permanent classified employee of the Louisiana Department of Education, Special School District, or the Board of Elementary and Secondary Education.
You may attach a resume; however only the information listed on the online application will be considered to determine qualification. All education, prior experience, including dates related to education and prior experience MUST be listed on the online application.
To be considered for this position, you are encouraged to attach a copy of your college transcript(s) to your online application, fax to the Department of Education (DOE) Human Resources Office at 225-342-1499 or mail to the DOE Human Resources Office, P. O. Box 94064, Baton Rouge, Louisiana 70804 by the closing date of this announcement.
This is Announcement #50591809.
Applicants must have Civil Service test scores for 8100-Professional Level Exam in order to be considered for this vacancy unless exempted by Civil Service rule or policy. If you do not have a score prior to applying to this posting, it may result in your application not being considered.
Applicants without current test scores can apply to take the test here.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.
Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
For further information about this vacancy contact:
- Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*
Louisiana Department of Education – Human Resources
PO Box 94064
Baton Rouge, LA 70804
Louisiana is a State as a Model Employer for People with Disabilities.
A baccalaureate degree.
Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.
Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:
A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.
30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.
60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.
90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.
120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.
College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree.
Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Commission on Higher Education; the New England Commission of Higher Education; the Higher Learning Commission; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges.
Function of Work:
To perform responsible, administrative functions in support of an organizational unit.
To manage a specialized departmental or statewide program.
Level of Work:
General from higher-level supervisory personnel.
May supervise 1-2 lower level personnel.
Location of Work:
May be used by all state agencies.
Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level.
Differs from Administrative Coordinator 4 by the presence of professional duties that involve a variety of administrative functions or responsibility for a specialized departmental or statewide program.
Differs from Administrative Specialist-B by the absence of a moderate degree of complexity, impact, or independence in assigned duties and program areas.
Examples of Work
Performs responsible duties related to the proper operation, coordination, and management of at least two of the following administrative functions:
Laundry, Mail Operations, Printing, Telecommunications, Vehicle Management, Dietary, Facility Maintenance, Risk Management, Inventory Control, Purchasing, Records Management, Rentals and Leases, Safety, Security, Budget, Contracts/Grants, Fiscal Management (payroll, payables, receivables, etc.), Information Technology, and Personnel.
Manages the operations of a departmental or statewide program, including fiscal responsibility for purchasing and budgetary reporting.
Establishes, implements, and revises (as necessary) the program's standards and guidelines.
Coordinates program information by maintaining databases, generating reports, and ensuring information integrity; may require presentation of information in workshops, meetings, etc.
Performs certification and eligibility duties as it relates to the program.
Ensures program compliance to Federal and State regulations.
Administers contracts (such as property leases and service agreements) as they pertain to the program.
May supervise a small program support staff.
May require a special license and/or continuing education in the program field.
May serve as a member of a board or committee relevant to the program's mission.