Administrative Officer

US Department of Labor - Atlanta, GA

Full-time | Part-time
Duties
Summary
DOL seeks to attract and retain a high performing and diverse workforce in which employees' differences are respected and valued to better meet the varying needs of the diverse customers we serve. DOL fosters a diverse and inclusive work environment that promotes collaboration, flexibility and fairness so that all individuals are able to participate and contribute to their full potential.

Responsibilities
This position is located in the Department of Labor, Occupational Safety and Health Administration (OSHA), Atlanta, Georgia.

  • This position is at the full performance level of GS-14
  • This position is outside the bargaining unit. Additional selections may be made from this announcement.
Serves as the Assistant Regional Administrator for the Administrative Program and has responsibility for planning, directing, coordinating, and implementing the region-wide Performance Program, the Performance Oversight and Accountability Program, Audit Program, and the Management Support and Financial Programs to accomplish the mission of Region IV of the Occupational Safety and Health Administration. Plans, directs, develops, and manages policies and strategic planning for the Regional Administrator. Directs the Regional Performance Program, which establishes the Region's annual administrative and enforcement goals; the Oversight and Accountability Program, which monitors and evaluates the Region's ability to meet its enforcement goals and recognizes accomplishments through the performance appraisal system; the Management Support Program, which is responsible for Human Resource Management; and the Budget and Grants Management Programs which are responsible for financial and grants management. The incumbent oversees the work of team leaders that in order to complete audits and monitoring evaluations often use team members from within the unit, other units within the regional office, and/or area office compliance personnel.

Travel Required
Occasional travel - Occasional Travel for Training and Conferences

Supervisory status
Yes

Promotion Potential
14 - There is no promotion potential.

Job family (Series)
0341 Administrative Officer

Requirements

Requirements
Conditions of Employment
Requires a probationary period if the requirement has not been met.
Appointment to this position may require a background investigation.
Subject to occasional travel.
Subject to financial disclosure requirements.
Must be at least 16 years old and a U.S. Citizen.
You may not be aware, but in the regulations for agency ethics programs, there are requirements for supervisors. Section 2638.103 of Title 5 of the CFR states:

Every supervisor in the executive branch has a heightened personal responsibility for advancing government ethics. It is imperative that supervisors serve as models of ethical behavior for subordinates. Supervisors have a responsibility to help ensure that subordinates are aware of their ethical obligations under the Standards of Conduct and that subordinates know how to contact agency ethics officials. Supervisors are also responsible for working with agency ethics officials to help resolve conflicts of interests and enforce government ethics laws and regulations, including those requiring certain employees to file financial disclosure reports. In addition, supervisors are responsible, when requested, for assisting agency ethics officials in evaluating potential conflicts of interest and identifying positions subject to financial disclosure requirements.

Applicants must meet time-in-grade, time-after-competitive-appointment and qualifications requirements within 30 calendar days after the closing date of the vacancy to be eligible for consideration for selection.

Federal Employees Please Note: Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met and reflects your position title, pay plan/series/grade, tenure and the type of appointment (i.e. competitive/excepted). In some cases you may need to submit more than one SF-50.

Reference the "Required Documents" section for additional requirements.

Qualifications
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIOMS REGARDING YOUR EXPERIENCE.

Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, GS-13, in the Federal Service.

Examples of specialized experience sought for this position are:
1.) Experience providing advisory administration services to management and employees in a variety of administrative areas;
2.) Experience planning and developing strategic goals and objectives;
3.) Experience planning and implementing methodology for tracking and assessing progress of established programs through oversight reviews, reports and analyses;
4.) Experience developing budget estimates, implementing budgets, maintaining accounts, conducting cost studies and developing financial plans;
5.) Experience directing and conducting oversight reviews and investigations of internal confidential issues within the organization;
6.) Experience providing direction in establishment of Performance Management Plans;
7.) Experience providing technical and administrative direction in areas such as business operations, management and advisory services;
8.) Experience working with payroll and time keeping, property and procurement management as well as telecommunications;
9.) Experience working with human resources, time keeping office support functions, information, workforce planning;
10.) Experience recommending changes to improve effective utilization of resources, staffing levels and work processes;
11.) Experience reviewing and making recommendations to management for appropriate actions; applying a variety of complex Federal laws, regulations, policies, and guidelines.

Education
There is no substitution of education for the required specialized experience.

Additional information
DOL seeks to attract and retain a high performing and diverse workforce in which employees’ differences are respected and valued to better meet the varying needs of the diverse customers we serve. DOL fosters a diverse and inclusive work environment that promotes collaboration, flexibility and fairness so that all individuals are able to participate and contribute to their full potential.

Federal Employees Please Note: Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met and reflects your position title, pay plan/series/grade, tenure and the type of appointment (i.e. competitive/excepted). In some cases you may need to submit more than one SF-50.

Refer to these links for more information: GENERAL INFORMATION, ADDITIONAL DOCUMENTATION, FORMER FEDERAL EMPLOYEES

How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.

Click here for Evaluation details. For Displaced Employees ONLY: if you meet the eligibility requirements for special priority selection under ICTAP/CTAP, you must be well-qualified for the position to receive consideration for special priority selection. ICTAP/CTAP eligibles will be considered "well-qualified" if they attain at least a rating score of 85 in a numerical rating scheme. Be sure to review DOL Account Eligibility Questions #23 and 26 to reflect that you are applying as an ICTAP/CTAP eligible and submit supporting documentation.

Evaluation Factors (Competencies) - All qualified applicants will be evaluated on the following key competencies:

Budget Administration: Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems.

Personnel and Human Resources: Knowledge of hiring, classification, benefits, labor relations, negotiations, and federal, state, and local employment regulations.

Managing Human Resources: Plans, distributes, coordinates, and monitors work assignments of others; evaluates work performance and provides feedback to others on their performance; ensures that staff are appropriately selected, utilized, and developed, and that they are treated in a fair and equitable manner.

Planning and Evaluating: Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes.

Oral Communication: Expresses information to individuals or groups effectively, taking into account the audience and nature of the information; makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately.

Flexibility: Is open to change and new information; rapidly adapts to new information, changing conditions, or unexpected obstacles; effectively deals with uncertainty.

Problem Solving: Identifies and analyzes problems; weighs relevance and accuracy of information; generates and evaluates alternative solutions; makes recommendations.

Project Management: Knowledge of the principles, methods, or tools for developing, scheduling, coordinating, and managing projects and resources, including monitoring and inspecting costs, work, and contractor performance.

Organizational Performance Analysis: Knowledge of the methods, techniques, and tools used to analyze program, organizational, and mission performance; includes.

The information you provide may be verified by a review of your work experience and/or education, by checking references and through other means (ex. interview). Your evaluation may also include a review by an HR Specialist or panel and may include other assessment tools (ex. interview, structured interview, written test, work sample, etc). The examining Human Resources Office (HRO) makes the final determination concerning applicant ratings. Your resume MUST provide sufficient information to substantiate your vacancy question responses. If not, the HRO may amend your responses to more accurately reflect the level of competency indicated by the content of your resume.

To preview questions please click here.

Background checks and security clearance
Security clearance
Not Required

Drug test required
No

Required Documents

Required Documents
The following documents must be submitted by 11:59 p.m. (ET) on the vacancy closing date. Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission. Also, do not upload password protected documents.

The following documents are required from all applicants (PLEASE READ CAREFULLY):

ARE YOU A CURRENT OR FORMER FEDERAL EMPLOYEE? If applying as a status candidate with current or former Federal Service, please provide a copy of your last or most recent SF-50, "Notification of Personnel Action” which shows your appointment eligibility for the position for which you are applying. Your SF-50 must identify the highest grade you held on a permanent basis, Pay Plan/Pay Schedule, Series, and Grade/Pay Band, and career status. Multiple SF-50 may be submitted to demonstrate your highest previous rate and eligibility.

  • WARNING: An award SF-50 (ex. cash or time off award) may not indicate grade, step and competitive status. For current DOL employees, an award SF-50 DOES NOT indicate grade and step.
  • Most recent performance appraisal/evaluation signed and dated within 18 months is requested by the agency, but will not disqualify candidates if not submitted. If not submitted during the application process, one may/will be requested at the time of the interview if the opportunity is extended. Applies to current and former Federal employees.
  • Land Management Eligibles: a copy of your most recent Notification of Personnel Action (SF-50 or equivalent) proving your eligibility for appointment under the Land Management Workforce Flexibility Act. This service must have been performed in the competitive service, under a time limited appointment in a Land Management Agency, as defined by P.L. 114-328. For more information, click here.
The following documents are required if applicable:
  • Displaced Employee Placement Documents - Only required if requesting priority consideration under ICTAP/CTAP Eligibility.
  • DD-214 - verifying military service, eligibility for consideration under the Veterans Employment Opportunity Act (VEOA) and showing character of discharge (ex. Member Copy 4 and 2 are acceptable vs. Copy 1 which is not acceptable to adjudicate veteran's preference)
  • Special/Non-Competitive Appointing Authority Documents - Applicants who are eligible for consideration, and wish to be considered, under one of the following non-competitive hiring authorities must submit appropriate documentation (click on the links below to see the documentation requirements):
(a) Military Spouses (MISP)

  • Cover Letters are not mandatory and will not be used to verify experience, but may be submitted
Applicants selected for employment who are not current DOL employees will be required to provide proof of citizenship, and the E-Verify system will be used to confirm the employment eligibility of all new hires.

If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Benefits

Benefits
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.