Under general supervision, performs specialized clerical work for the County courts system.
Work involves processing files and documents which may pertain to criminal proceedings.
Employee is responsible for utilizing computer-driven data entry equipment to prepare and modify files and for answering the phones and assisting the general public, including receiving payment for fees and fines.
Duties assigned to employees in this job title may vary according to division of workload and the needs of the County Clerk's office. Reports to the Criminal Division Supervisor.
- Receives inquires via telephone or in person, responding based on knowledge of policies and procedures for processing court documents and orders; receives payments and issues receipts; logs payments in appropriate files and places money in cash drawers.
- Prepares invoices for defendants indicating amount payable to court as fines or fees; calculates monthly payments, and time served to be credited against fines as appropriate.
- Prepares dispositions of cases either by final convictions reduced, formal probation, deferred adjudication, deferred prosecution pending, dismissals, probation revocations, and motions to withdraw.
- Reviews court dockets and sorts case files according to docket for submission to presiding judge; returns files to criminal court offices after court sessions.
- Reviews all documents submitted in an assigned cause of action and make the appropriate notation regarding that document on the case docket.
- Issues warrants and orders of arrest; issues subpoenas; receives returned subpoenas and distributes to courts as appropriate.
- Updates in-house software with payments received and issue receipts.
- Sorts, reviews for completeness and accuracy, date stamp and code various documents, files, judicial orders, etc., according to established procedures.
- Readily complies with departmental and county-wide policies and procedures.
- Performs related special projects as assigned.
- The physical demands and environmental factors listed below as well as regular attendance are also essential functions for this position.
- Must be physically able to operate a variety of machinery and equipment including computers, calculators, copiers, etc.
- Must be able to exert up to 20 lbs. of force occasionally and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to move objects. Light work usually requires walking or standing to a significant degree.
- Williamson County has adopted a Tobacco-Free Workplace policy. This policy prohibits smoking or use of any tobacco product on Williamson County premises.
- High School diploma or equivalent
- College-level course work in records management, secretarial sciences or a related field and 2 years of experience in clerical-administrative work, or an equivalent combination of education and related experience.
- Data Conception: Requires the ability to compare and/or judge the readily observable, functional, structural, or composite characteristics of data, people or things.
- Interpersonal Communication: Requires the ability to speak and/or signal people to convey or exchange information. Includes giving instructions, assignations and/or directions to subordinates or assistants.
- Interpersonal Temperament: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress and when confronted with persons acting under stress.
- Physical Communication: Requires the ability to talk and/or hear:( talking, expressing or exchanging ideas by means of spoken words; hearing – perceiving nature of sounds by ear). Must be able to communicate via telephone.
- Must maintain a satisfactory Motor Vehicle Record.
- Must obtain a valid Texas driver's license.
- Employment is contingent on passing post-offer, pre-employment and periodic drug testing and criminal background investigations.
- Knowledge of general office procedures.
- Ability to accurately enter data; ability to use common office machines, including popular computer-driven Microsoft Word, Microsoft Excel and Windows.
- Ability to establish and maintain effective working relationships with co-workers.
- Ability to type and enter data with appropriate speed and efficiency.
- Non-Essential Personnel for Emergency Situations; unless employees are designated by Department Heads or employees are in other offices that are open.
- Reports directly to the Criminal Division Supervisor
- Direct Reports- N/A
- Number of Direct Reports- 0
A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five business days. The Human Resources Department is located at 301 South/East Inner Loop, Suite 108, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilco.org.
Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act. If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.