Engineering - Project Manager

Ojai Valley Inn - Ojai, CA4.5

30+ days agoFull-time

The Project Manager reports to the Managing Director, and is responsible for leading and directing all design and construction of new facilities, renovations and remodeling projects for Ojai Valley Inn. Provides direct oversight of design development, project management and construction necessary to deliver safe construction projects on time and on budget. Teaming with the senior operational leaders, this position conducts site studies and site selection, coordinates with design leadership for all building projects, costs out entire project, secures all construction supplies and equipment, coordinate projects, acts as owner representative with local municipalities and governmental agencies. They will also hires and oversees General Contractors and/or Construction Superintendents as necessary.

Primary Job Duties and Responsibilities

  • The purpose of the Project Manager position is to supervise the day-to-day operations of all construction projects and to keep ownership appraised on the status of each throughout their life cycle. Ownership is involved in final decision making process.
  • Facilitate moving the process forward with designers, architects, MEP/civil engineers and all essential partners for each project to keep the project(s) on track and meeting timelines. Responsible for providing estimating, design, scheduling, project planning, constructability, site utilization, etc.) to ownership for all scheduled projects.
  • Create and implement specifications and document plan procedures for construction, ensuring start and finish times, safety, quality, and staffing/subcontractor requirements for each phase of construction project.
  • Translate information into technical (design drawings, specifications and schedule) and financials for future cost management.
  • Facilitate and /or oversee the solicitation, write bid specifications; manage bid process and recommend selection of general contractor and/or sub-contractors.
  • Develop and build relationships and network with municipalities, agencies, equipment vendors and key stakeholders in the community
  • Translate the owner’s vision into design solutions and construction parameters. Act as the focal point for questions that come up during construction period.
  • Manage cost throughout the project including estimate preparation, technical estimating, engineering, life-cycle cost analysis, budget and financial management
  • Conduct construction planning including detailed project phase and baseline construction schedule, consultant and subcontractor selection, trade planning, site utilization planning, disruption avoidance planning, material purchase planning and new build and renovation construction delivery
  • Ensure risk management requirements are met for insurance, bonding, contract and subcontractor T&Cs
  • Gather operational leader input and facilitate effective communication to all key stakeholders on project timelines and potential impact. Ensure operational needs and requirements are met to allow for strong guest satisfaction scores during renovation projects.
  • Oversee or make sure subcontractors engaged in planning and executing work procedures, interpreting specifications, and coordinating various phases of construction to prevent delays; communicating pertinent information to ownership.
  • Obtain and monitor receipt of all permits, building certificates and City inspections. Confers with project supervisor, inspectors, and suppliers of materials to resolve construction problems and improve construction methods.
  • Inspects work in progress to ensure that workmanship and materials conform to specifications and the adherence to construction schedules. Ensures all rework occurs prior to exit from the property.
  • Prepares or reviews reports on progress, materials used and costs, punch lists, daily diaries, pictures and adjusts work schedules as indicated by reports.
  • Assist ownership in preparing the financial and market feasibility analysis of projects when requested.
  • Obtain project entitlements, enterprise zones and permits that may require meetings with local jurisdictions to negotiate financial incentives and also resolve outstanding issues.
  • Oversee RFP and contracting process for architects, engineers, contractors, and other project consultants with recommendation given to ownership.
  • Identify potential project risks and develop mitigation strategies, communicate with appropriate stakeholders.
  • Perform construction management, contract administration and project management duties while keeping a sharp focus on scope and schedule creep, budget, safety, and cost control
  • Project Manager will lead and manage review processes, resolve outstanding issues, provide advice and consultation in the planning, engineering, design, construction and execution phases of the project in a safe, efficient, and economical manner.
  • Presence will be required at the construction site to participate, oversee, advise and consult in regard to contract execution, milestone achievement and where applicable the GC and/or project supervisor is on target for completion.
  • Experience and ability to lead simultaneous construction efforts on multiple properties/projects.
  • Develop and implement a project management system which ensures fiduciary responsibility, strategic alignment and customer satisfaction (throughout renovation life cycle).
  • Create a process for construction projects to be delivered on time, on budget, and meets operational and customer needs.
  • Develop and manage a standardized capital budgeting and approval process for construction project expenses. Create an effective estimation system to support additional expenses to project to effectively stay on top of expenditures. Prepare and submit monthly invoices, budget, estimates progress and cost tracking reports. Keep ownership informed on ongoing basis.
  • Develop a system to identify and manage risk. Develop plans and measures to minimize and mitigate the potential risks.
  • Create, maintain, and manage the master Construction Projects schedule, including critical milestones. Publish and communicate broadly to stakeholders impacted by the project. Minimize impact to hotel operations.
  • Attend, participate and/or lead meetings with ownership, leadership, architect and engineers.

Technical Skills, Qualifications and Requirements:

  • Four year Construction Management/Engineering /Architect degree or equivalent combination of education and experience.
  • A minimum of 5 years’ experience in construction with proven outcomes managing multiple projects totaling. Hospitality construction experience highly desirable.
  • Owners rep experience preferred
  • Must be willing to research prior construction projects to gain pricing strategy.
  • Prefer experience as an Estimator to assist in determining cost variances in the bidding process.
  • Experience in the management Project Support staff.
  • Excellent leadership, communication, interpersonal, and computer skills including CAD.
  • Must possess attention to detail, confidentiality, integrity, and the ability to maintain a high level of professionalism in a fast-paced dynamic environment. Proven leadership skills needed to manage construction team(s).
  • Previous experience with multi-site construction responsibility a plus.
  • Strong quantitative background in development, including financial feasibility analysis, design, financing, permitting, construction, and project management.
  • Excellent written and oral communication skills
  • Demonstrated ability to plan, organize, and manage multiple concurrent and complex projects and to work effectively and efficiently under pressure to meet required deadlines.
  • Drive for results leadership style; consistent efforts;
  • Special Knowledge of construction regulations for federal, state and local levels.
  • Strong understanding of construction techniques and processes.
  • Experience in producing estimates in a competitive environment, and assessing cost risks relative to contract terms and conditions.
  • Knowledge of labor productivity, construction equipment requirements for various types of work, direct and general conditions cost, etc.
  • Experience with commercial, industrial and heavy civil construction preferred

Job Type: Full-time


  • Construction Management/Engineering: 4 years (Required)