Enlivant is seeking an Executive Assistant to join our Enlivant Support Center in Downtown Chicago!
At our core, we believe the care and service for America’s aging population is not only a moral obligation, but also an honor and a privilege. By combining our fundamental values with our mission to enrich life through meaningful relationships and vibrant communities, we seek to earn the right to be viewed as the nation’s most trusted senior living provider. We employ compassionate people with integrity who embody excellence and promote these values.
Enlivant and its subsidiaries operate more than 200 assisted living residences comprising more than 9,000 resident units across the United States. Enlivant assisted living residences are intimate, vibrant communities where our staff treats residents like family and serves them with the utmost integrity and compassion. Enlivant employs nearly 5,000 people.
Provide executive support to CEO and COO. The ideal candidate will have the ability to exercise good judgment in a variety of situations and be a strong communicator (both written and verbal). Liaison to the board of directors and senior management team. Complete ownership of all board meetings logistics. Ideal candidate will be able to take on projects from inception to completions with ability to work independently and with minimum supervision.
Manage calendars for CEO and COO
Arrange busy travel schedule ensuring executive’s time outside the office is maximized
Plan meetings from invitees list to travel/hotel logistics
Provide supervision to two receptionists and manage their workload, including ordering office supplies, kitchen supplies, and maintaining/organizing copy/supply rooms
Administrative/logistical support for board meetings
Additional duties as assigned
Organizational and time-management skills
Ability to work independently
Ability to work on competing priorities simultaneously and to turn on a dime as priorities shift
Ability to work with confidential information and maintain complete discretion
Problem solving skills
The ability to work a full shift, come to work on time, and work overtime as needed
The ability to work according to the necessary schedule to meet job requirements with or without reasonable accommodation is an essential function of this position
5-7 years of experience supporting C-level executives
Experience working for multiple people
The ideal candidate will uphold the principles of our mission; to enrich life through meaningful relationships and vibrant communities
Actively express compassion for residents, staff, and guests
Engage others in fun and creative activities
Strive for excellence in all aspects of the job
Work with integrity in all interactions
Enlivant provides equal employment opportunities for qualified individuals and does not discriminate in employment on the basis of race, color, national origin, age, disability or other prohibited basis.
Where required by state law and/or city ordinance; this employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization.