Special Events and Volunteer Coordinator - Milwaukee PBS

Milwaukee Area Technical College - Milwaukee, WI (30+ days ago)4.2


Milwaukee PBS, licensed to the Milwaukee Area Technical College, is seeking a Special Events and Volunteer Coordinator to direct its community and studio-based activities. Reporting to the Chief Development Officer,, the Special Events & Volunteer Producer manages all event logistics, timelines and administrative elements associated with a range of Development department special events.

The successful candidate will be able to take initiative, work independently and as a team, and demonstrate superior organizational skills with ability to prioritize and multi-task.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES:
Manage site logistics, budgets, lists, data management, contract negotiation, vendor relations, site surveys, onsite supervision and all administrative elements associated with each event;
Collaborate with Individual Giving and Communication Engagement teams to conceptualize, program, and launch robust event concepts;
Act as primary liaison with Creative Services and Marketing to route creative concepts and obtain approvals for event websites, invitations, ads, email blasts, banner ads, social media creative, on-site signage ;
Work closely with strategic partners for event implementation;
Oversee guest lists and venues to ensure event success;
Work with caterers and florists to plan menus and event design concepts;
Solicit and procure Event Sponsors and in-kind gifts such as: gift bag items, food and beverage, silent auction, and other donated products, as directed; ·
Research and maintain resource lists including but not limited to venues, caterers, designers,, event planners, in-kind donors; ·
Maintain robust knowledge of industry standards, trends, new business/venue openings and monitor competitive brands' events to ensure Milwaukee PBS remains on trend and innovative within the industry;
Coordinate and route for approval contracts and invoices to ensure adherence to company policies and procedures.
Recruits and manages a diverse volunteer base for station activities: live pledge nights; Great TV Auction; and other activities that benefit Milwaukee PBS
Where appropriate, collaborates with MATC external communications and development to bolster Milwaukee PBS events
Other duties as related of assigned.

QUALIFICATIONS:
Bachelor's Degree preferred, and a minimum of 3 years' experience in special events; proven experience finding creative ways to do more with less and staying on budget will be needed;
Exceptional tact, diplomacy, and an outgoing personality in order to engage with donors, volunteers and vendors;
Strong written and verbal communication skills;
Ability to work evenings and occasional weekends will be required.

SUPERVISORY RESPONSIBILITIES:
None.

Excellence through diversity. MATC is an Affirmative Action/Equal Opportunity Employer and strongly encourages individuals of all backgrounds to apply.