Program Manager

Beth Israel Deaconess Medical Center - Boston, MA4.0

Department Description: The Division of Gerontology at BIDMC is one of the oldest geriatric programs in the US, but is still very young - only 40 years old. Its faculty includes 9 academic geriatricians at BIDMC, 16 investigators (5 of whom are Professors of Medicine) at Hebrew SeniorLife's Institute for Aging Research, and 12 Geriatricians in Hebrew SeniorLife's Department of Medicine. These faculty members are engaged in a large variety of clinical activities, including outpatient primary care and consultation, inpatient geriatric care and consultation, long-term care, post-acute care, home care, palliative care, and hospice. Subspecialty areas of clinical expertise include the management of diabetes, arthritis, falls, blood pressure, dementia, delirium, frailty, polypharmacy, and multi-morbidity. Areas of research include geriatric diabetes, blood pressure regulation, mobility, cognitive impairment, frailty, predicting postoperative outcomes, osteoporosis, osteoarthritis, the genetics of bone disease, end-of life care, and medical decision making. The Division supports 4 postdoctoral research trainees, funded in part by a NIA T32 training grant in translational research in aging. The Division's Multi-Campus Geriatric Medicine Fellowship supports 7 first-year and 2 to 4 second-year Geriatric Medicine Fellows who participate in clinical activities, research, and teaching in multiple Harvard-affiliated hospitals and clinical sites. Notable Division projects include the BIDMC GRACE program to prevent, identify, and treat delirium in hospitalized older adults; a NIA-funded Program Project Grant focused on the mechanisms of delirium and its cognitive consequences; the ECHO-Care Transitions program to improve transitions of care to post-acute care facilities through weekly video conferences between acute and post-acute care providers; and the NIA-funded Boston Older Americans Independence Center (a.k.a. "Pepper Center") dedicated to the discovery of function-promoting therapies. The Division teaches principles of geriatric medicine to medical students, residents, fellows , and practicing physicians; its Harvard Geriatric Medicine Continuing Medical Education Course is in its 35th year, annually attracting approximately 350 clinicians from all over the world.

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Job Location: Boston, MA

Req ID: 26769BR

Job Summary: Develops, implements, manages and evaluates the administrative operations and resources of a program.

Essential Responsibilities:
Develops the business plan in collaboration with the program director and leaders. Identifies strategies, objectives, and timetables for the implementation, monitoring and evaluation of the plan. Updates plan as necessary to reflect challenges and the changing needs of the program.
Ensures that all program policies and procedures are developed and up to date. Develops program-specific performance measures to assess effectiveness and success of program components. Implements data collection processes and communicates performance through periodic reports to working and executive groups.
Promotes program to internal and external audiences. Explores and executes internal and external fundraising opportunities for the program.
Develops proposals and costing for program developments and presents to director and leaders for approval. Manages advisory board / council or committee activities. Sets agendas, facilitates meetings and ensures goals and activities are realized.
Has the authority to direct and support employees daily work activities. Has the direct responsibility to undertake the following employment actions: hiring, termination, corrective action and performance reviews. Direct Reports: 2-3 Indirect Reports: None
Assists in planning, monitoring and/or managing budget in functional area of department.

Required Qualifications:
Bachelor's degree required. Master's degree preferred.
3-5 years related work experience required and 0-1 years supervisory/management experience required
Experience in program development and implementation.
Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.

Written Communications: Ability to communicate complex information in English effectively in writing to all levels of staff, management and external customers across functional areas.
Oral Communications: Ability to verbally communicate complex concepts in English and address sensitive situations, resolve conflicts, negotiate, motivate and persuade others.
Knowledge: Ability to demonstrate broad and comprehensive knowledge of theories, concepts, practices and policies with the ability to use them in complex and/or unprecedented situations across multiple functional areas.
Team Work: Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows. Results may impact the operations of one or more departments.
Customer Service: Ability to lead operational initiatives to meet or exceed customer service standards and expectations in assigned unit(s) and/or across multiple areas in a timely and respectful manner.

Physical Nature of the Job:
Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally