Executive Assistant

Icon Agility Services - Chicago, IL

Full-time | Part-time | Temporary

We are in need of an experienced Executive Assistant to provide support to our CEO. To be successful in this position, you should have an approachable yet confident personality coupled with good judgment, resourcefulness and discretion. High ethical and work standards are a must.

The ideal candidate will have a minimum of 1-2 years of experience in an administrative role supporting senior level executives, but is also eager to expand current their skill set.

Responsibilities

  • -FAST FAST FAST FAST FAST FAST SUPER FAST TURBO CHARGED , YOU WORK LIKE IT IS YOUR BUSINESS
  • -Uber Organized
  • -You live in the grey......Out of the Box thinking
  • -You are cheap with my money
  • -You take great pleasure in tearing my phone company a new one for overcharging me by accident
  • -You take great pleasure in getting me discounts
  • -You Know Orbitz and other travel sites like the back of your hand
  • - You have an awesome memory
  • -You can do expense reports in your sleep
  • -You are the type of person that gets your work done WAY before schedule just because you can
  • -NO CLOCK WATCHERS - 5 minutes early and 5 minutes late is typical for you (I HATE CLOCK WATCHERS!!!!!!!!!)
  • -You can deal with a real pain in the ass for a boss, who is always busy, bad at communicating, and does not give much direction
  • -You are not afraid to give me S-H-$-T for being bad at communicating and for not giving direction so that you can get your work done
  • -You like a mix mash of work anywhere from managing the T1's getting piggybacked in my office on the East Coast to bringing my dog in to get neutered
  • - You are pretty good with computers
  • - You are known as "Cool Under Pressure" by your friends
  • - You are a fast worker who makes minimal mistakes
  • - You are an amazing scheduler with a sickening degree of attention to detail
  • - You are an awesome juggler of tasks
  • -You don’t care that I have a slight potty mouth

Requirements

  • Must work during EST business hours, and have the flexibility to shift time zones when your executive travels
  • Must have at least 1-2 years of EA/Office Management Experience
  • Excellent calendar management skills
  • Must be highly organized, thrive under pressure, be proactive, flexible, reliable, punctual
  • Must use discretion, tact, diplomacy and good judgement
  • Must have great written and verbal communication skills
  • Have a sense of passion and ownership for projects and tasks
  • Able to anticipate and respond to the needs of the Execs before they arise
  • Very proficient with google docs, sheets, slides and google calendar

This is a full time position 40 hours plus per week. Send me a resume and cover letter in pdf format. In your cover letter tell us three things:

1. Why are you such a go getter

2. Tell us your ideal situation

3. Tell us about the first job you ever had, what you did, how long you had the job.

GOOD LUCK!”

Job Types: Full-time, Part-time, Temporary

Salary: $15.00 to $20.00 /hour

Education:

  • High school or equivalent (Required)

Required travel:

  • 25% (Preferred)

Hours per Week:

  • 31-40 (Preferred)

Additional Compensation:

  • Commission
  • Bonuses

Work Location:

  • One location
  • Multiple locations
  • Fully Remote
  • On the road

Benefits:

  • Professional development assistance

Employment Length:

  • 1 - 3 months

Typical start time:

  • 8AM

Typical end time:

  • 5PM

This Job Is Ideal for Someone Who Is:

  • Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
  • Achievement-oriented -- enjoys taking on challenges, even if they might fail
  • Autonomous/Independent -- enjoys working with little direction
  • Innovative -- prefers working in unconventional ways or on tasks that require creativity
  • High stress tolerance -- thrives in a high-pressure environment
  • Detail-oriented -- would rather focus on the details of work than the bigger picture
  • People-oriented -- enjoys interacting with people and working on group projects
  • Dependable -- more reliable than spontaneous

This Job Is:

  • Open to applicants who do not have a college diploma
  • A good job for someone just entering the workforce or returning to the workforce with limited experience and education
  • A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more