Job Description
Chesapeake Plumbing and Heating, Inc., an award-winning company recognized as a National Top Workplace recipient, and an Inc. 5000 company as one of the fastest growing companies since 2015 has an immediate opening for an Executive/Personal Assistant.
Job Overview:
The Executive/Personal Assistant will be responsible for assisting the Owner of Chesapeake Companies with various tasks to bridge the overlap to provide both business and personal support.
Responsibilities and Duties:
- Providing C-Suite level support to the Owner of Chesapeake Companies
- Calendar Management & pop-up meetings
- Maintain the Gatekeeper position.
- Organize tasks, prioritize, and execute on multiple projects concurrently.
- Draft & prepare documents, communications and presentations using word, excel, outlook, and PowerPoint for communication within the company and externally.
- Manage email correspondence and phone messages with the utmost professionalism and highest standard.
- Manage the notes and to-dos from various leadership meetings, providing recaps and follow-ups on actionable items.
- Run errands as needed.
Qualifications:
- 10+ years of administrative experience (required)
- 3+ years of C-Suite Executive Assistant experience (required)
- Experience with real estate transactions (preferred)
- Bachelor’s degree in business administration or related specialty (required)
- Ability to effectively and professionally draft written communication on behalf of the Owner of Chesapeake (required)
- Extremely well-versed with Microsoft Excel and Power Point(required)
- Ability to carry out tasks in an efficient manner with minimal direction
- Ability to anticipate the needs of executive
- Ability to interject, with respect, when appropriate
- Ability to multi-task, manage competing priorities, provide deliverables, and manage realistic expectations
- Ability to provide critical thinking and brainstorming
- Ability to handle confidential situations and information
- Maintain professionalism, confidentiality & decorum
- Thrive in a fast-paced environment
- Excellent communication skills
- Extensive experience with all Microsoft Office applications.
- Excellent communication skills (written & verbal)
- Exceptional organizational skills
- Sr. Level Admin/Assistant experience and qualifications are required.
The right individual will be an experienced C-Suite Executive/Personal Assistant with the ability to exercise exceptional judgement and candor in all situations. They will be able to maintain a realistic balance among multiple priorities, with a proven ability to work independently. They excel and love to work in a very fast-paced environment, can thrive under pressure, and demonstrate the highest level of professionalism. The Executive Assistant must deliver with a “No Excuses, Make It Happen” attitude.
DO NOT APPLY FOR THIS POSITION IF YOU DO NOT WORK WELL UNDER PRESSURE.
Please do not apply for this position if you do not meet all requirements.
Job Type: Full-time
Pay: $25.00 - $27.00 per hour
Expected hours: No less than 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- No nights
- No weekends
- Overtime
Experience:
- Administrative: 10 years (Required)
- c-suite executive assistant: 3 years (Required)
Ability to Commute:
- Frankford, DE 19945 (Required)
Work Location: In person
