Full Job Description
Location: Arlington, VA
Position Category: Direct hire, paid in US
Posting Date: 05/28/2020
Deadline Date: 06/17/2020
The Program Officer (PO) will support JSI’s Immunization Center and its Center-managed projects. The PO will to implement Center objectives, activities and projects. Overall responsibilities include a range of activities related to providing programmatic, operational, new business and communication support to the Center.
The Program Officer will support day-to-day Immunization Center programmatic and operations, as well as management of projects in the Center portfolio. Projects in the portfolio range in size and technical focus, and the PO role will vary depending on the nature of the work. Tasks will include some or all of the following, depending on the nature of the project(s):
Facilitate communications between home office, field office, and between technical and management staff to ensure regular, open communication including routine team meetings
Coordinate processes to support program strategy development, work plan development and monitoring; support the day-to-day implementation of work plan activities
Provide financial and administrative support to back-stop in-country teams and field offices to facilitate financial management, operations, and complicity with JSI’s systems and procedures. Financial responsibilities could include field accounts, cash flow requests, procurement support, etc.
Collaborate with technical staff to draft scopes of work/RFPs for consultants, contractors, or technical assistance providers working under assigned project activities; in consultation with technical staff help ensure scopes of work are followed and quality deliverables are submitted
Collaborate with staff to schedule, draft agendas for, and support facilitation of regular internal technical and programmatic meetings
Assist Center in recruiting local staff, and orienting field staff to JSI and donor systems;
Collaborate with the Washington and field office finance and admin staff to coordinate and implement start-up/close-out procedures and tasks as required
Support finance staff to draft and review subcontracts and vendor agreements; maintain print and electronic operating files and regularly update network drives.
Help establish and maintain a project file structure.
Support travel logistics for program staff and consultants.
Documentation and Knowledge Management:
Lead the preparation, editing, formatting and dissemination of Center and project reports, workplans, presentations, technical documents, etc., including tracking deadlines for reporting to ensure timely, quality reports;
Work with communications staff to develop and disseminate project materials, newsletters, social media and other communications materials in support of the Immunization Center communications strategy.
New Business Development:
Assist Center leadership in the development of various components of proposals and other new business development activities, including working with other POs to monitor donor RFPs, track status of proposals, and update Immunization Center NBO and project databases.
Other duties as assigned
Bachelor’s degree and a minimum of 2 years relevant work experience, including working in the field of international public health; Graduate degree in public health or related field preferred;
Proven administrative and organizational skills
Previous experience backstopping overseas field offices preferred, including relevant in-country experience
Ability to work independently and in groups, to manage multiple tasks concurrently, and to meet deadlines with attention to detail and quality
Excellent interpersonal and team skills-demonstrated ability to interact professionally with culturally and linguistically diverse staff, clients, and consultants
Excellent writing, communication, prioritization and organizational skills
Fluent spoken and written English & French required
Proficiency in Microsoft Office; knowledge of other computer programs or graphic design experience a plus
Willingness to travel
To apply for this position, please visit the job opportunities page at jsi.com and click on the position name on the job posting page.
Salary commensurate with experience.
Interested candidates should submit their resumes and cover letters online by 06/17/2020.
No phone calls please.
Principals only please.