Classified Title: Financial Manager
Working Title: Financial Manager
Starting Salary Range: $68,456 - $94,063 commensurate with experience
Employee group: Full Time
Schedule: M-F, 8:30-5:00
Employee subgroup: Salaried Exmpt
Location: 5801 Smith Ave.
Department name: 10002639-SOM Admin Welch Finance Administration
Personnel area: School of Medicine
The Financial Manager is a position providing operational support for the primary administrative functions of the Welch Library including budgeting and financial management. The Financial Manager will direct the fiscal functions in accordance with generally accepted accounting principles and practices appropriate within academia. Under the leadership of the department administrator, the Financial Manager will be directly involved in the Welch Library’s annual budget process using the developed allocation methodology to support all Hopkins affiliated academic health center entities including the Schools of Medicine, Public Health, and Nursing as well as the Johns Hopkins Hospital, Bayview Medical Center, Howard County General Hospital, Suburban Hospital, Sibley Hospital, Kennedy-Krieger Institute, and All Children’s Hospital. The position reports to the Associate Director, Finance and Administration.
Duties & Responsibilities
Plan, develop, implement, and direct the Welch Library’s fiscal function and performance
Participate in the development of the library’s plans and programs as a strategic partner
Evaluate and advise on long range planning, new programs, and strategies
Provide timely and accurate analysis of budgets, financial reports, and financial trends to support the library’s senior leadership
Enhance and develop policies and procedures to improve the efficient and effective fiscal operation of the Welch Library
Provide technical financial advice and knowledge to others within the administrative team.
Enhance the budgeting process and advise senior leadership on pertinent financial issues
Optimize the processing of revenues and expenditures and initiate appropriate strategies to enhance fiscal position
Develop a reliable projection process and reporting mechanism to meet operating needs
Advise the department on contractual arrangements with financial terms
Evaluate the finance team structure for strategies to improve efficiencies and effectiveness
Promote professional and personal growth for team members in the department
Develops, allocates and controls library budgets for all types of transactions, including federal funds, private contracts, operations, discretionary, gift, and endowments
Maintains knowledge of applicable cost rates and University and agency regulations to ensure all budgets are accurate and complete
Participates in the development of the annual budget and projections
Regularly monitors and analyzes budget performance and offers recommendations
Administers expenditures according to sponsoring organization and University guidelines
Monitors and approves expenditures throughout the budget period
Develops templates as needed to produce financial reports, analyze budget patterns, project expenditures, and prepare budgets
Collects and compiles budget data, completes financial status reports identifying opportunities and challenges
Reviews budget justification to ensure budget compliance and planned goals
Serves as liaison to internal and external administrative offices for compliance issues
Provides insight and recommendations for budgeting
Verifies document submission for completeness and compliance with applicable guidelines
Monitors receipt of revenue, develops payment schedules, and conducts monthly reconciliation activities
Meets with faculty and senior managers to review revenue and expenditures on awards and discretionary accounts.
Counsels faculty and senior managers on spending controls
Utilizes SAP system to allocate funds and process deposits, check requisitions, non-payroll cost transfers, payroll cost transfers, purchase orders, and invoices
Responds to audit inquiries for compliance with University and Federal guidelines
Analyzes budget patterns, projects expenditures, and prepares University budgets
Analyze financial data to ensure efficient use of resources
Use various software applications to assemble financial reports
Participates in all budget meetings and responds to requests for information and data effectively and efficiently
Responsible for overseeing compliance by reviewing, correcting, and approving Financial Status Reports and ensuring completion of Effort Reporting procedures
Supervises the Human Resources Coordinator and the Budget Specialist
Hires, coaches, develops, and evaluates staff for alignment of individual and team goals with library priorities
Other duties as assigned
Bachelor’s degree in finance, accounting, or other related field required. Five years progressively responsible related financial / accounting experience required. Master’s degree in a related field may substitute for experience. Additional experience may substitute for education, to the extent permitted by the JHU Equivalency formula.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
CPA preferred. Master’s degree preferred. Extensive knowledge of proprietary online accounting systems such as SAP and COEUS strongly desired.
Special knowledge, skills, and abilities
Ability to set priorities and organize a large volume of work with attention to accuracy. Ability to interpret policy and set operational procedures. Highly developed analytical skill to produce complex financial reports. Strong interpersonal, written and oral communications skills as well as strong organizational, analytical, and problem-solving skills.
An in-depth knowledge of Federal rules and regulations governing grant activity is essential. Advanced knowledge of and extensive use of Microsoft Excel is required. Advanced knowledge in the use of financial software applications, databases, spreadsheets, and word processing is required.
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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