Executive Coordinator

Kraft Heinz Company - Chicago, IL (30+ days ago)3.7


Our Company

The Kraft Heinz Company is revolutionizing the food industry – we will be the most profitable food company powered by the most talented people with unwavering commitment to our communities, leading brands and highest product quality in every category in which we compete. As a global powerhouse, Kraft Heinz represents over $26 billion in revenue and is the 5th largest food and beverage company in the world. At Kraft Heinz, to be the BEST food company, growing a BETTER world is more than a dream – it is our GLOBAL VISION. To be the best, we want the best – best brands, best practices and, most importantly, the best people.

It's a Question of Taste

Do more, be more. Whatever your aspirations, experience something exceptional at Kraft Heinz. We'll give you the freedom to determine your own direction and deliver in your own style. Outperform our expectations and you'll move forward faster than you ever thought possible. Come ready to dream. Come eager to grow.

Get a taste of what your career could be at kraftheinzcompany.com/careers.

Job Description
Job Description

The Executive Coordinator wears many hats. The role and specific responsibilities will evolve and increase in time. This role is not meant for a traditional Executive Assistant – it handles budget/finance support, international travel and meeting management, project coordination and management, and communication support for a multi-location team.

Primary Responsibilities/Accountabilities:
Builds file structures to enable rapid access to project details for top executives from anywhere in the world using cloud technology or similar tools.
Manages complex global calendars, key events, travel planning including visa management and communications.
Manages meeting logistics for events such as leadership meetings, internal company meetings and conference calls, and external meetings using video, audio and web software for global accessibility.
Manages travel - book domestic/international air, hotel and car reservations, logistics/venues and creates detailed itineraries.
Ensures expense reports and purchase orders are completed accurately, within budget limits and approved in the system.
Maintains the company’s positive image through all forms of internal and external interaction – in writing, on the phone, and in person.
Manages complex projects, requiring inputs from multiple sources, ensuring the timely completion of work at a very high standard of quality.
Increases the efficiency of the executives through management of both professional and personal matters.

Attributes that will help you in this role:
Tech savvy with a thirst to advance technical and social media skills.
Curiosity about the global business environment and personal experience traveling internationally.
Resiliency, resourcefulness and a drive for excellence and faces challenges with a calm demeanor.
Solid organizational skills with a laser-focused eye for detail.
Impeccable written and oral communication skills and a polished personal brand.
Willingness to work in an open office environment with a casual dress code.
Ability to work in a fast-paced environment, communicating actively and clearly with executives in the three minutes between one conference call and the next.
Flexible and able to multitask, switch priorities as needed within a collaborative environment.
Sees the personal and professional support model as an efficiency tool for the executive and not a ‘traditional’ assistant model
Enjoy working on a team where meritocracy is valued and each member acts like an owner – where no task is too small or too big.

Preferred Qualifications:
Exposure to global project work or service orientation - in school or professional, or supporting a global executive or as a Project Manager or Analyst in support of a global team.
Experience in a fast-paced office environment working with senior executives who routinely navigate a packed meeting and travel schedule at lightning speed.
Developed technical skills across the full Microsoft Office portfolio (Word, PowerPoint, Excel). Other tools such as SAP, SharePoint, Visio, OneNote strongly preferred.
Utilize smart phones or tablet technology to drive global communication efficiencies for a team.
Proven support for highly confidential matters
Bachelor's degree required

EEO Policy:
Kraft Heinz is an EO employer - Minorities/Women/Vets/Disabled and other protected categories

Location(s)
Chicago/Aon Center