Contract Supervisor, Bureau of Mental Hygiene - Administration

New York City DEPT OF HEALTH/MENTAL HYGIENE - Queens, NY4.0

Full-time$57,000 - $77,000 a year
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  • OPEN TO PERMANENT ADMINISTRATIVE CONTRACT SPECIALISTS ONLY. YOU MUST CAREFULLY STATE YOUR CIVIL SERVICE STATUS ON YOUR RESUME OR COVER LETTER. FAILURE TO DO SO WILL RESULT IN YOUR DISQUALIFICATION.
The Mental Hygiene Division of the New York City Department of Health and Mental Hygiene is responsible for policy, programs, and provider oversight related to mental health; alcohol and drug use; and developmental delays and disabilities services. The majority of the services are provided via contracts. The Division’s Contracts unit is responsible for the administration of over 400 contracts. The Contract Manager will be responsible for the overall management and supervision of a Unit of about 4-5 Contract Analysts.

You will:
  • Provide full supervision to 4-5 Contract Analysts.
  • Review all work completed by the Analysts to ensure accuracy prior to submission to the central Contracts Office in the Department.
  • Ensure that contract actions are completed timely and within prescribed deadlines.
  • Provide technical assistance to the Division’s Programs and contracted providers.
  • Review contract budgets for accuracy and assist with modifying budgets.
  • Maintain adequate and accurate tracking of all contract actions within the unit and develop and update reports on contract actions for the Director of Contracts.
  • Keep abreast with the Department’s contracting guidelines and policies.
  • Be accountable and responsible for the unit’s work and develop corrective action plans as necessary to improve the work of the unit.
  • Prepare annual Employee Performance Evaluations for the staff being supervised.
Minimum Qual Requirements
1. A baccalaureate degree from an accredited college and four years of full-time, satisfactory professional, technical or administrative experience in one or more of the following fields: program evaluation, contract negotiations/management, business or public administration, contract community relations, or related fields; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel performing work in program evaluation, contract negotiation/management, business or public administration; or

2. A four year high school diploma, or its equivalent, and six years of full-time, professional, technical or administrative work experience in one or more of the fields cited above; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel as described in "1" above; or

3. A satisfactory equivalent of education and experience as cited above. However, all candidates must have the eighteen months of administrative, managerial or executive experience or experience supervising professional personnel as described in "1" above.
Preferred Skills
Preference will be given to candidates with over six years of contract management/supervisory experience, knowledge of the City’s contracting process and budgeting, some knowledge of the City’s Procurement Policy Board Rules (PPBR). Proficient in Microsoft Excel. Additionally, strong communication, inter-personal and writing skills are required along with excellent supervisory, management and project management skills. Familiarity with the City’s HHS Accelerator System is desirable.
Additional Information

**IMPORTANT NOTES TO ALL CANDIDATES:
Please note: If you are called for an interview you will be required to bring to your interview copies of original documentation, such as:
  • A document that establishes identity for employment eligibility, such as: A Valid U.S. Passport, Permanent Resident Card/Green Card, or Driver’s license.
  • Proof of Education according to the education requirements of the civil service title.
  • Current Resume
  • Proof of Address/NYC Residency dated within the last 60 days, such as: Recent Utility Bill (i.e. Telephone, Cable, Mobile Phone)
Additional documentation may be required to evaluate your qualification as outlined in this posting’s “Minimum Qualification Requirements” section. Examples of additional documentation may be, but not limited to: college transcript, experience verification or professional trade licenses.

If after your interview you are the selected candidate you will be contacted to schedule an on-boarding appointment. By the time of this appointment you will be asked to produce the originals of the above documents along with your original Social Security card.

**LOAN FORGIVENESS

The federal government provides student loan forgiveness through its Public Service Loan Forgiveness Program (PSLF) to all qualifying public service employees. Working with the DOHMH qualifies you as a public service employee and you may be able to take advantage of this program while working full-time and meeting the program’s other requirements.

Please visit the Public Service Loan Forgiveness Program site to view the eligibility requirements:

https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service

"FINAL APPOINTMENTS ARE SUBJECT TO OFFICE OF MANAGEMENT & BUDGET APPROVAL”
To Apply
Apply online with a cover letter to https://a127-jobs.nyc.gov/. In the Job ID search bar, enter: job ID number # 397007.

We appreciate the interest and thank all applicants who apply, but only those candidates under consideration will be contacted.

The NYC Health Department is committed to recruiting and retaining a diverse and culturally responsive workforce. We strongly encourage people of color, people with disabilities, veterans, women, and lesbian, gay, bisexual, and transgender and gender non-conforming persons to apply.

All applicants will be considered without regard to actual or perceived race, color, national origin, religion, sexual orientation, marital or parental status, disability, sex, gender identity or expression, age, prior record of arrest; or any other basis prohibited by law.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.