The Project Manager – Operations (Project Manager IV) role is responsible for oversight of the Operational Projects within Administrative Applications. This role includes oversight of the Administrative Applications Business as Usual workstreams, roadmaps as well as the ongoing audit and security requests. In addition, this role would have budget oversight and would work with Purchasing and the Budget Office. Performs other duties as assigned and reports to the Director, Project Delivery Oversight.
This position is 100% telework in the state of Texas and is for U.S. Citizens or residents only.
Essential Job Functions:
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
Provides leadership and expertise in project management. Project management involves the full spectrum of industry-accepted principles of project management including initiation, planning, execution, control, and closing of assigned projects and subsidiary components. These activities include, but are not limited to, defining and managing scope and customer expectations; work breakdown structures; detailed Microsoft project schedules; resource plans; project plans; communications plans; budgets and cost tracking; presentations and briefings; metrics reporting; risk/issues and associated mitigation activities; quality control; change management processes; customer acceptance; lessons learned; and archiving project documentation. Coordinates various levels of projects including multi-million-dollar projects and oversees the planning and initiation of the project deliverables, including cost estimates and projections. Identifies potential project risks and difficulties, and designs strategies to mitigate or avoid them. Directs, develops, and evaluates projects utilizing accepted project management methodologies. (30%)
Monitors and manages projects to completion. Compiles and distributes project information, status reports, and project budget expenditures. Manages project cost to ensure project completion within budget. Monitors and manages project quality to ensure project deliverables are acceptable and fulfill the terms of the project contract or specifications. Obtains authorization and commitment, and demonstrates business need and project feasibility. Reviews and recommends proposals and bids to management. (20%)
Manages and develops staff in project management. Develops and implements plans to communicate and explain project methodology and processes to interested groups and team members. Creates documentation procedures to capture and deal with changes in original project plan. Develops criteria for evaluating programs, proposals, and other pertinent information related to project assignments. (15%)
Advises, consults, and negotiates with agency customers on project activities. Ensures project management methodologies are followed and are consistent with agency, enterprise, and DIR plans, standards, and guidelines. Provides leadership to internal and external teams/committees across the agency and HHS enterprise to ensure projects are coordinated, efficient, and meet service-level objectives. Maintains up-to-date knowledge of other HHS agencies' IT-related projects and negotiates sharing of resources to achieve objectives across agencies. (15%)
Coordinates with other HHS agencies, and DIR to assure policies, standards, procedures, and activities and required reports conform to and are consistent with state requirements. Develops guidelines, procedures, policies, rules, and/or regulations and monitoring for compliance. Develops, reviews, and revises legislation. Oversees the preparation of management and productivity reports and studies. Oversees special investigations, research studies, and internal audits. Represents the Department by making presentations, providing information and testimony, collaborating with customers, other state agencies, and federal partners. Responds to requests by legislators and other public officials. (15%)
Other duties as assigned. (5%)
Knowledge Skills Abilities:
Knowledge of effective management principles.
Knowledge in project management theories and practices applicable to mid-to-large-sized scope projects.
Knowledge of project management theories of systems and procedures used to evaluate a third-party vendor's performance.
Knowledge of related state and federal laws, regulations, policies, rules, and requirements.
Knowledge of process improvement or quality assurance systems.
Knowledge of Texas legislative process and public accountability systems.
Knowledge of strategic planning, budget management, and human resource management.
Knowledge of the principles of leadership and how to effectively interact with various leadership styles.
Knowledge of cost monitoring during the transition phase of the contract and financial contract cost analysis.
Skill in communication and public speaking.
Skill in managing multiple and competing priorities.
Skill in identifying problems, evaluating alternatives, and implementing solutions.
Skill in working collaboratively and cooperatively with diverse groups.
Ability to exercise sound judgment in making critical decisions.
Ability to analyze complex information.
Ability to develop plans to address identified issues.
Ability to demonstrate negotiation and facilitation skills.
Ability to communicate orally and in writing.
Ability to plan, assign, and/or supervise the work of others.
Ability to think creatively and support creative thinking in others.
Ability to establish goals and objectives.
Ability to effectively manage, motivate, and build effective work teams.
Ability to make timely and effective decisions.
Ability to interpret data and develop effective operating procedures.
Ability to organize and present information effectively, both orally and in writing.
Ability to comprehensively and accurately evaluate reports.
Registration or Licensure Requirements:
PMP certification preferred.
Initial Selection Criteria:
Graduation from a four-year college or university with major coursework in business or a related field. Appropriate experience may be substituted for the required education on a year-for-year basis.
Minimum 4 (four) years of experience managing IT projects.
Experience managing large-scale budgets, cost estimates, and projections.
Preferred experience with the State of Texas QAT and SAO processes/procedures.
Additional Information:
This position is 100% telework in the state of Texas and is for U.S. Citizens or residents only.
MOS Code:
There are no direct military occupation(s) that relate to the responsibilities, and registration or licensure requirements for this position. All active duty, reservists, guardsmen, and veterans are encouraged to apply if they meet the qualifications for this position.
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HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
