Assistant Budget Director

Commonwealth of Massachusetts - Middleton, MA (30+ days ago)3.9

Vacancy Specifics: Applications will be accepted until September 4th, 2018, at 5:00PM. The position reports to 20 Manning Avenue, Middleton, MA 01949. This posting is for one full-time, day-shift vacancy. This is a non-union position that serves at the pleasure of the Sheriff. The salary range is $67,394.67 - $76,161.69 (JG 17-4 to JG 18-6) + educational bonus ($3,500-$4,000).

About the Essex County Sheriff’s Department:
The Essex County Sheriff is a constitutionally elected position on six year term cycles. The county department is an independent, executive (level 2) state agency, funded primarily by the General Appropriations Act each fiscal year. Our primary objective is to protect residents in the region from criminal offenders, achieved through tailored rehabilitation programs that prepare inmates for reentry into society and the workforce. Our mission extends to include providing a safe and enriching environment for constituents, staff, and inmates, and to partner with local, state, and federal agencies to fight crime and promote public safety initiatives. The Essex County Sheriff’s Department incurs approximately $73M in annual operating expenses.

About the Role, Assistant Budget Director:
The selected Assistant Budget Director will be expected to be a first point of contact and provide supervisory support to a fiscal team of five. S/he will be responsible for the team’s compliance with Massachusetts State Finance Law, Commonwealth procurement law, and Massachusetts Sheriff’s Association specific fiscal and procurement guidelines. The Assistant Budget Director will report to the Budget Director. While their scope will be finance based, the selected candidate must work fluidly with and build rapport with the Procurement team, as well as all disparate business areas within the organization. Said Assistant Director will need to closely monitor relationships with other public sector entities, as well as vendor services so as to assure services rendered are aligned with payments and contract parameters. Job duties include but are not limited to:

  • Oversee transactions and procedures associated with closing of a prior fiscal year and opening of a new fiscal year in the state’s accounting system (MMARS), including GAAP reporting, emergency check-writing, and all other reporting assigned by state oversight agencies
  • Departmental Security Officer duties, including but not limited to, password resets and periodic role assignment audits to all enterprise systems access, subject to outside agency review
  • Manage systems access changes associated with onboarding, terminations, and role and responsibility changes (e.g. Intempo, MMARS, HRCMS, etcetera)
  • Reconcile and audit Canteen, Police Detail, and Civil Process accounts
  • Oversee all fiscal matters pertaining to federal grants
  • Create and reconcile vendors in MMARS
  • Enter, approve, or audit MMARS budget documents (e.g. BGCS, BGPR, BGRG, BGCN, AR, RA, EX, ER), as requested
  • Prioritize vendor accountability and root out and remedy any fraud, waste, or abuse
  • Author internal policies and enforce fiscal best practices to ensure state finance law compliance
  • Cross-train and serve as a backup to the Directors of Payroll and Budgets
  • Participate in projects as determined by the Budget Director and Chief Financial Officer
  • All other duties as assigned
This position requires a self-starter with the following capabilities and attributes: impeccable attention to detail; superior time management and multitasking skills; ability to cultivate productive and efficient teamwork among staff; positive attitude; capacity to remain flexible and learn new standards and guidelines as necessary; and the ability to work well under pressure.

The successful candidate must have an established record of accomplishments which reflects the willingness and ability to look beyond the current duties and functions, to identify opportunities for innovation and to provide leadership to take advantage of those opportunities.

The Essex County Sheriff’s Department is pleased to offer a comprehensive benefits package to its employees. The specific components and eligibility may vary based upon position classification, hours worked per week and other variables. Therefore, specific benefits for this position may be discussed as part of the interview and offer process.

The overall benefits available include: paid vacation, sick and personal leave time, health, dental and vision insurance through the Commonwealth’s Group Insurance Commission, and optional pre-tax Health Savings Account plans. In addition, The Essex County Sheriff’s Department provides employees the opportunity to elect life insurance, long term disability insurance, deferred compensation savings, tuition remission, pre-tax commuter account plans, along with other programs.

The Essex County Sheriff’s Department employees also participate in the Commonwealth’s State Retirement Plan, which may become a defined benefit plan for those that both vest and subsequently retire from state service. Follow this link for additional retirement information:

Application Process:
The Essex County Sheriff’s Department encourages qualified candidates to apply for this position. Candidates should include a cover letter and résumé to: Deana Piantedosi at or apply online at Please include the position title and position number in all correspondences.

Required Background Check – Including Tax Compliance:
The Essex County Sheriff’s Department requires a background check on all prospective employees and contract employees as a condition of employment.

Candidates should be aware of this requirement but should also know that such background check is not initiated until 1) a candidate is invited to a second or subsequent interview and 2) the candidate has signed the Background Check Authorization Form and related releases. This background check includes a Criminal Offender Record Information (CORI) check, federal IRS and Department of Revenue state tax compliance checks on all prospective employees as a condition of their employment.

Candidates with advanced degrees and professional licenses may have these credentials verified. A complete transcript for the highest earned academic credentials is required to be eligible for monetary education incentives. References other than those provided by a candidate may be contacted in the course of completing a full background and qualification check.

Commitment to Diversity:
The Essex County Sheriff’s Department is committed to building a diverse staff at all levels across its entire agency and is an equal opportunity/affirmative action employer. If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a reasonable accommodation, please contact Diversity Officer, Deana Piantedosi at 978.750.1900x3533 or ADA Coordinator, Erin Fontaine 978.750.1900x3341.

Additional Information:
To learn more about the Essex County Sheriff’s Department, please visit our website, and follow us on Twitter!

~ No telephone calls regarding application status please ~


Minimum Qualifications to Apply:
Applicants must have a minimum of three years of full-time professional experience in finance or accounting, or related field. Bachelor’s degree in a relevant field from an accredited undergraduate school is required. Clear and concise internal and external communication is essential. Proficiency in Massachusetts Management Accounting and Reporting System (MMARS) or similar public sector accounting system is required. Applicants should state their accounting system experience in their cover letter submitted with their application. Comfort with Microsoft Office products required. Strong work ethic and ability to simultaneously address multiple priorities with scarce resources is a must. Please do not apply if your expertise does not match these minimum qualifications.

Preferred Qualifications:
Master’s Degree in Finance or Accounting, Public Policy or Administration, or related degree. Prior experience supervising staff is a plus. Internal candidates within the Commonwealth of Massachusetts will be given preference.