Full Job Description
We are currently looking for a dynamic individual to be an Administrative Assistant for Indorama Ventures Integrated Oxides and Derivatives located in The Woodlands, Texas.
As an Administrative Assistant, you will provide administrative support to the Vice-President and leadership team of the Supply Chain organization.
What will be expected from you?
Provide assistance to visiting associates and external visitors/customers
Maintain the appointments calendar up-to-date by planning and scheduling meetings and teleconferences, including the monthly leadership meetings, Monthly Sales team call for Vice President and Directors, including accurate and updated Outlook entries, room booking, catering, logistics, and frequent revisions
Executive support covering all activities of the Vice President Supply Chain.
Provide support of special projects and work as a team with the other Administrative Assistants
Coordinate extensive domestic and international travel and create detailed travel itineraries
Thoroughly plan and complete international trips, in cooperation with regional support teams
Obtain visas, global entries, and passport renewals
Complete expense reports on time and in full, ensuring strict adherence to Huntsman policies for approval by the respective line managers, Screen phone calls, inquiries/requests and handle when appropriate, which will include customers, media, sales, and other various business relationships
Create Purchase Requisitions and Purchase Orders in accordance with Purchasing policy and review and process invoices
Order supplies and business cards and reconcile monthly purchasing cards
Less than <10% travel required
What are we looking for in the ideal candidate?
Must be an action oriented individual with a track record of using positive and friendly interpersonal skills along with strong communication and project management skills to deliver results on time
Demonstrated success in above key accountabilities and responsibilities
Associates Degree or equivalent with 5+ years related experience. Executive level support or similar experience preferred
Must have a high level of proficiency with Microsoft Office, Outlook, SharePoint, email and databases, and Internet search skills
Ability to maintain confidentiality when dealing with highly sensitive business information
Ability to maintain poise in difficult interpersonal situations
Ability to maintain good relationships and networking
Ability to organize and prioritize assigned tasks and meet tight deadlines
Ability to exercise sound judgment, attention to detail and accuracy
What can we offer you?
Indorama Ventures Oxides & Derivatives is a leading chemical intermediates and surfactants producer with a diverse range of products in growth markets such as home & personal care, agrochemicals, oilfield technologies, fuel & lube additives and more. The successful candidate will receive a competitive compensation and will be eligible to participate in a comprehensive benefits package which includes: medical, vision and dental, basic life insurance, AD&D insurance, and 401k. Here, you can make an impact and make a difference. Come join us!