Administrative Assistant HR and Store Support

Hallmark - Kansas City, MO (30+ days ago)3.9


Halls provides the ultimate in trend-setting design, exclusive brands and superior customer service. Our beautiful, 60,000 square foot store is located on the third level of the Crown Center shops in the heart of Kansas City. Halls offers a new shopping experience in a fresh and exciting environment, taking an active role in Crown Center’s goal of creating a vibrant central city. Now is your opportunity to join “The New Halls Kansas City. The One. The Only.”

reqid: 22708

At Halls Kansas City, the Administrative Assistant II provides direct day-to-day support to Halls’ General Manager and Human Resources Manager. This position also provides indirect support to all department managers and staff within the store, and is viewed as a leader and point person in regards to policies and procedures, customer service issues, scheduling, and all HR inquiries.

As Administrative Assistant to General Manager:
Performs all administrative duties.
Coordinates scheduling and appointments.
Functions as liaison with customers and employees.
Collects and records sales data and other financial information on a daily, monthly, and yearly basis.
Maintains files of confidential company records and correspondence.
Works on special projects and other duties as assigned.
Will gather, print, and distribute reports, complete expense reports, answer phone lines and route calls as necessary.
Performs all other duties as assigned.

As Administrative Assistant to Human Resources Manager:
Inputs payroll for all hourly selling staff.
Researches payroll problems.
Screens applicants and recommends qualified applicants for interviews.
Conducts new hire orientation including POS training and benefits enrollment assistance.
Troubleshoots POS issues.
Assists department managers with monthly schedules by filling open shifts with on-call and seasonal staff.
Performs all other duties as assigned.

Requirements:
To be considered an applicant for this position you must show how you meet the basic qualifications of the job in a resume or document you upload, or by completing the work experience and education application fields. Accepted file types are Microsoft Word (DOC or DOCX), PDF, HTML, or TXT. Individual file size attachment limit is 10 MB.

In compliance with the Immigration Reform and Control Act of 1986, Hallmark Cards, Inc. and its subsidiary companies will hire only individuals lawfully authorized to work in the United States. Hallmark does not generally provide sponsorship for employment. Employment by Hallmark is contingent upon the signing of the Employment Agreement, signing of an agreement to arbitrate in connection with the Hallmark Dispute Resolution Program, completing Form I-9 Employment Eligibility Verification, passing the urinalysis drug screen, education verification and satisfactory reference and background checks.

All Halls employees are responsible for protecting company assets by following established policies and procedures.

BASIC QUALIFICATIONS

High school diploma, GED or equivalent
At least 1 year of administrative or clerical experience OR 2 years of retail experience
At least 6 months Human Resources Experience
Experience in Excel, Word and PowerPoint. Testing is required.
Typing at least 50 WPM. Testing is required.

Upon selection to interview, you will be contacted by a Recruiting Assistant to schedule your testing.

PREFERRED QUALIFICATIONS NEEDED

Associate’s Degree or 2 years of college coursework
Excellent organizational, time management and communication skills
Good problem solving skills
Extremely detail oriented
Ability to exercise mature judgment when dealing with sensitive/confidential material
Exceptional teamwork skills
Ability to handle pressure in meeting deadlines
Good initiative and ability to be a self-starter with minimum supervision

ADDITIONAL DETAILS

Must be able to sit for prolonged periods of time (70% of time is spent sitting at a desk/computer).
The basic schedule for this position is Monday through Friday with the occasional weekend and/or evening shift(s).
This position is located in Kansas City, MO - no relocation will be provided.

Hallmark is an equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, age, pregnancy, national origin, physical or mental disability, genetics, sexual orientation, gender identity, veteran status, or any other legally-protected status. Principals only please.