Emergency Management Specialist

City of San Marcos, Texas - San Marcos, TX

30+ days agoFull-time
Researches, identifies, evaluates, obtains, and manages grants related to Emergency Management and Homeland Security. Seeks out additional grant funds for emergency preparedness and response programs (staffing, equipment, consultants, and others) as necessary.
Writes, prepares, and submits grants and related documentation for assigned projects in coordination with the City's Grant Administrator/Writer; submits all required reports; secures and manages related grant funding. Monitors the implementation and related activities of grant programs, as required. Coordinates submission of the required financial reports and requests for reimbursements with the City Grant Accountant.
Develops, implements, and administers a city-wide EM training and exercise program coordinating these programs with other governmental, business and industrial, community service, and volunteer organizations.
Conducts the planning, organization, scheduling, and evaluation of EM exercises. Maintains and updates a city-wide three-year exercise schedule predicated on the needs of the City's EM program. This includes reviewing plans and developing measurable objectives; developing after-action reports and improvement plans; and institutionalizing the lessons learned.
The position coordinates EM exercises with: individual departments; city/regional/State government agencies; and non-profit and private sector entities to assure congruence with accepted EM standards as well as compatibility with City plans.
Participates in drills, workshops, exercises, working groups, training events, conferences, and meetings conducted by other agencies as a representative of City government. Maintains coordination with county, regional, state, and federal training and exercise efforts. Ensures after action and improvement items are incorporated in the City's EM plans.
Manages all after action and improvement plan activities. This includes conducting hot washes; gathering relevant feedback via surveys and/or thru focused functional meetings; analyze corrective actions; assign and track status and completion of identified action items; ensure pre- and post-exercise reporting to the Texas Division of Emergency Management, when required.
Research and mitigate any training gaps identified through After Action Reports (AARs), exercises, incidents, or meetings.
Leads and develops strategies for needs analysis and provides solutions for emergency management-related training. Coordinates the development of a comprehensive city-wide three-year emergency management training schedule, and identifies and markets appropriate training opportunities that benefit the various aspects of the City's emergency management efforts.
Serves as the National Incident Management System (NIMS) Coordination/Compliance Officer for the City. Keeps the City in compliance with the NIMS by coordinating all Departments' compliance. Conducts and manages training of City personnel in areas including but not limited to emergency preparedness, Emergency Operation Center (EOC) operations, and incident command.
During EOC activations, provide management and leadership serving in various roles within the EOC's structure.
Assist the Emergency Management Coordinator with other priority projects
May be required to work nights and weekends in order to meet program needs. Must be able to respond to emergencies and disasters on a 24-hour basis.
Performs other duties as assigned.

Ability to manage grant funds and projects in accordance with federal laws and regulations.
Ability to make decisions in emergency situations.
Assists with emergency management agenda, programs, grants, and contracts.
Bachelor's degree from an accredited college or university in Emergency Management, Higher Education, or closely related field.
Three (3) years of experience in Emergency Management, training and exercise design and implementation.
Commensurate combinations of education and experience may be considered
Must possess a valid Texas driver's license with an acceptable driving record required.
Completion of the following National Incident Management System (NIMS) training courses: IS-100, IS-200, IS-700, IS-800, ICS-300, ICS-400, and FEMA's Professional Development Series (PDS) certificate.

Five (5) years of experience in developing and implementing training and exercise programs in emergency management, combined with strong and effective communication, project management, facilitation, teambuilding, collaborative planning and engagement skills, and EOC operational and leadership experience.
Completion of E/G/L-449 ICS Curricula Train the Trainer
Experience in exercise development and evaluation of structured programs such as the Homeland Security Exercise and Evaluation Program.
Proven skills and success in developing trainings and leading significant exercise designs, in addition to program/project management, teamwork, plan development, organizing, facilitating, leading, and collaborating with various stakeholders.
Strong written, verbal and interpersonal communication skills with demonstrated ability to effectively communicate to and with diverse range of stakeholders.
Experience in managing a major aspect of emergency response in an Emergency Operations Center setting is highly beneficial.
Must be able to interpret, apply, and/or prepare grant documents, budgets, and project documentation.
Must be proficient with basic computer operations, including Word, Excel, PowerPoint, and be able to learn and manage new software programs from the user standpoint.
Intelligence: Requires the ability to prioritize tasks, to apply principles of rational and influence systems, utilize principles of conceptualization, and to exercise sound judgment in the interest of regulatory compliance and public safety. Requires the ability to utilize long-term planning principles and techniques.
Numerical Aptitude: Requires the ability to add, subtract, multiply and divide; calculate decimals and percentages; interpret graphs; perform calculations involving variables and formulas.
Interpersonal Temperament: Requires the ability to deal with people from a variety of backgrounds in both giving and receiving instructions. Requires the ability to establish effective communication with professional, technical, and support personnel. Requires the ability to provide oral presentations. Excellent customer service skills required in serving the public and the community.

Physical requirements include lifting up to 30 pounds occasionally. Subject to handling, vision, hearing and talking frequently; standing, sitting, walking, lifting, carrying, pushing/pulling, reaching, kneeling, bending, twisting, climbing, balancing and foot controls occasionally; crouching and crawling rarely. Tasks require prolonged periods of visual concentration.

Working conditions involve working outdoors in all weather conditions including extreme heat, humidity, cold, and precipitation. During emergencies, exposed to unsound structures, hazardous debris, and other hazards.