Executive Assistant

Michael J. Hennessy Associates, Inc. - Cranbury, NJ1.7

Full-timeEstimated: $54,000 - $69,000 a year
EducationSkills
Responsibilities
The Executive Assistant position will provide high level executive administrative support. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks, and will be exceedingly well organized, well spoken. and flexible. This individual must be able to function effectively in a variety of roles within a dynamic environment.

Qualifications

Essential Duties and Responsibilities:
Assist the Executive with daily schedules, including calendar management, written correspondence, agenda development, meeting/program planning, etc.
Extensive travel management for Vice Chairman
Misc. copying, faxing, filing, daily correspondence
Create and/or update contracts/documents/reports/presentations using MS Office applications
Manage monthly ambassador mailings
Distribute weekly e-newsletter to pre-determined recipient list on behalf of Vice-Chairman; maintain recipient list
Transcribe and distribute notes for any meeting the Executive attends, or as assigned by the Executive
Monthly corporate credit card reconciliation
Manage expense reports, and contribute to special projects
Speak/write articulately
Act as liaison for Executive to both internal associates and external contacts
Serve as co-administrator for GoToMeeting corporate account
Act as manager for company-wide chairman surveys for designated live educational events owned and operated by any MJH franchise: creation, deployment, response, and data analysis
Learn and be able to execute technical needs (audio/visual/other) for any internal meetings

Specific Requirements and Skills:
Minimum of BA/BS and 5+ years c-suite administrative experience
Experience working with complex calendar management and scheduling
Proactive mindset with strong deadline orientation
Excellent verbal skills yielding effective conveyance of information
Excellent written communication skills including rules of composition and grammar
Exceptional organization skills, ability to multitask and prioritize work activity based on need, attention to detail, initiative, and follow-through skills.
Ability to learn difficult concepts quickly while offering creative solutions
Excellent computer skills including MS Word, Excel, PowerPoint, and Outlook
High level of confidence to interact with executive team and external corporate ambassadors
High level of confidentiality and flexibility
Overview
MJH Associates, Inc., provides health care professionals with information and resources they need to stay competitive in their practice and optimize the quality of care for their patients. We are the preferred source of health care daily news and information and are committed to launching innovative platforms and video programming. If you strive to be an expert in your field and thrive when taking risks, then our entrepreneurial, growing company is the place to be. We focus on achieving goals through teamwork and creativity in a fast-paced environment. The ever-changing health care communications industry requires us to stay ahead of the curve to create new ways of improving quality of life through health care communications, live events, and medical education. Our state-of-the-art corporate headquarters, located in Cranbury, New Jersey, promotes collaboration among employees to develop new ideas to keep MJH Associates, Inc. as the industry leader in health care communications. We offer our employees countless opportunities for on-the-job training and professional development, and the ability to make a difference in the health care industry. We strive to create a culture that values dedication, hard work, collaborative events and community involvement.

MJH Associates, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. All employees of MJH Associates, Inc. are employed “At Will.” This means that either the employee or the Company is free to end the employment relationship at any time, for any reason, with or without cause and with or without notice.