Duties and Responsibilities
Provide overall direction and supervision of the Fairfield at Night (F@N) substance free programming board:
Develop a robust substance-free Late Night and Weekend programming calendar in collaboration with the student driven, and student focused, Fairfield at Night (F@N) programming board.
Recruit, hire, train, and supervise the F@N Team which plans, organizes, promotes and implements substance-free student programs and events that are focused on Friday and Saturday late nights between 9 p.m. – 1 a.m., as well as holidays and other days as deemed necessary.
Meet with and invest in the leadership and professional development of F@N members by meeting with them on a regular basis, both individually, and as a group, and offering other on-going developmental opportunities (such as conferences, training sessions, etc.).
Provide fiscal oversight of the $70,000+F@N budget, including payroll of student employees, purchasing supplies for events, paying invoices and contracts in WorkDay system.
Develop a comprehensive marketing plan for F@N events, including updating the F@N OrgSync Portal, F@N Instagram account, F@N Facebook group, physical and digital flyers, and other creative & innovative marketing strategies.
Serve as one of the Advisors to the Fairfield University Student Association (FUSA), with primary focus on the Council of Student Organizations (COSO):
Assist in the on-going leadership development and training of the 80+ Title-Holding Members of the Fairfield University Student Association (FUSA) through the development of workshops and planning of team-building activities.
Meeting regularly with advisees and support them in their personal and professional development.
Help plan the FUSA End of Year Banquet in April, and the FUSA Inauguration Dinner/Ceremony in May each year.
Council of Student Organizations (COSO):
Serve as the primary advisor to the Council of Student Organizations (COSO).
Work closely with the Council of Student Organization in the development and implementation of strategic initiatives, policies, and procedures to better serve the 100+ recognized student organizations.
Maintain a list of active/inactive student organizations, club membership rosters, and club advisor rosters.
In collaboration with board members and OSE staff, provide fiscal oversight of the $60,000+ COSO budget and club savings accounts, and manage spending of COSO allocations (purchases, contracts, vendor creation system in WorkDay, etc).
Assist clubs in the planning and implementation of club-sponsored events and programs, including reserving rooms, submitting catering, media requests, and work orders via an online Event Management System.
Develop, implement, and track risk-reducing policies and procedures for all clubs and student organizations, including, but not limited to: travel, fundraising, programming, marketing, etc. Implement and assess a year-long Club Development curriculum to aid in the leadership development and investment in club leaders.
Oversee the implementation and management of OrgSync as it relates to COSO, including Portal creation, Portal renewals, Club Leader Position tracking, Club Membership rosters, Budget management, etc.
Develop and oversee a comprehensive assessment process for Clubs & Orgs to improve the student experience and student development.
Educate and train COSO Board members & Club Leaders on University policies and procedures.
Recruit, train, and continually engage with and support in the development of Club Advisors.
Plan, in collaboration with COSO and campus partners, the Fall & Spring Activity Fairs.
Oversee the Office of Student Engagement’s Financial Assistance Program:
Manage the fundraising, marketing, and coordination of the Financial Assistance Program, which aims to eliminate or reduce the financial burden on students with regards to programs and events that require financial resources to participate in.
Assist with the growth and development of the Office of Student Engagement:
Prepare documentation including annual reports, assessment projects, and other materials as required.
Assist with Senior Week and Alumni Family Weekend.
Assist with June Orientation, Graduate & International Student Life Orientations, and Fall Welcome.
Assist the with leadership opportunities.
Assist with late night programming.
Provide operational support to the department.
Serve as a responsible committee representative as requested.
Attend departmental meetings and inform staff regarding relevant information.
Promote an image of efficiency and courtesy throughout the University community and ensure that it is consistent with the Office of Student Engagement’s mission.
Remain cognizant of the University's mission and identity, the constant promotion of social justice, and importance of student voice.
Communicate effectively with supervisor concerning pertinent departmental and/or University matters.
Provide coverage at designated events as needed.
Other duties as assigned that are within the best interest of the department.
Qualifications: Bachelor degree required. Applicants should have some background or interest in student affairs administration/college student personnel, school psychology, special education, counseling, education, or related areas. Demonstrated experience and interest in working with student activities, leadership development, and program advisement or related experiences are required. Additionally, applicants with strong organizational skills, ability to multi-task, and experience working with a diverse student population and professionals are desired.
Service Hours Required: Approximately 29 hours per week (including office hours and some late nights and weekends, not to exceed 1, 508 hours in a year.)
This is a 12 month position with on-campus housing provided.
For full consideration, please be sure to submit a resume and a cover letter.
Academic - Staff
All offers of employment are contingent upon a satisfactory background check.
Fairfield University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity, and, in this spirit, particularly welcomes applications from women, persons of color, Veterans, and members of historically underrepresented groups. The University will provide reasonable accommodations to all qualified individuals with a disability.