Office Associate - Opt 2

State of Illinois - Cook County, IL3.8

Full-time
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Description of Duties/Essential Functions
Under direction, utilizing knowledge and familiarity with all statutes of orders and procedures applicable to licensing, reviews Authorization for Background Check forms for accuracy and completeness; exercises independent judgment and a command of legal, medical, and social terminology to review documents; performs complex data entry of CANTS, Sex Offender Registry, Illinois State Police, and FBI clearances for Day Care Authorizations for Background Check or forwards authorizations to the Background Check Unit for review of any hits found; reviews and performs data entry of Authorizations for Background Checks for directors and/or owners/operators of licensed child welfare agencies, child care institutions, and group homes.

Minimum Requirements
Requires knowledge, skill and mental development equivalent to completion of high school and two years of office experience; requires the ability to keyboard accurately at 45 wpm; requires a working knowledge of legal, social, and medical terminology.

Work Hours & Location/Agency Contact

WORK LOCATION:
Department of Children & Family Services
Division of Licensing - Background Check Unit
1911 S. Indiana, Chicago, IL 60616

WORK HOURS:
Monday - Friday - 8:30AM - 5:00PM
Supervisor: Vacant

Contact:
Karen Wagner
DCFS.LicensingPersonnel@illinois.gov
1911 S Indiana Ave
9th Floor
Chicago, IL 60616
312-328-2461

NON-STATE EMPLOYEES: DO NOT APPLY DIRECTLY TO THIS AGENCY.
PLEASE SEE INFORMATION BELOW FOR INSTRUCTIONS ON HOW TO APPLY. For more information, please refer to the Work4Illinois website at Work.Illinois.Gov and select 'Application Procedures'. Additional information may also be obtained from the Agency Contact.

CURRENT STATE EMPLOYEES: Submit an Official Position Vacancy Bid Form (Download PDF reader) and new version of the CMS 100 Employment Application (Download PDF reader) (version dated 10/2014) to the Agency Contact address listed above. If bidding on a promotion, applicant must be deemed qualified or have submitted a promotional application (CMS 100B) to CMS to receive a qualifying promotional grade PRIOR to the closing of the posting period. A separate Bid form and Application is required for each Posting/Bid ID or your bid will be rejected. Bid Forms and Applications can be mailed to the Contact Person's address above or scanned to the contact's email address listed above.

FORMER STATE EMPLOYEES: Submit an Official Position Vacancy Bid Form (Download PDF reader) and new version of the CMS 100 Employment Application (Download PDF reader) (version dated 10/2014) to the Agency Contact address listed above. A separate Bid form and Application is required for each Posting/Bid ID or your bid will be rejected.

If you are unsure how to fill out the CMS-100 please view this video: https://www.youtube.com/watch?v=9TlyeRsIHl4&feature=youtu.be

ALL BIDS MUST BE RECEIVED NO LATER THAN 5:00PM LAST DAY OF POSTING.

How to Apply
CURRENT STATE EMPLOYEES SEEKING A PROMOTION MUST ALSO: (1) POSSESS A CMS PROMOTIONAL "A" GRADE FOR THE TITLE OR (2) APPLY FOR A PROMOTIONAL GRADE BY SUBMITTING YOUR CMS 100B TO THE DEPARTMENT OF CENTRAL MANAGEMENT SERVICES DURING THE POSTING PERIOD. IF BIDDING ON A VACANCY IN A DIFFERENT TITLE (LATERAL OR VOLUNTARY REDUCTION), YOU MUST PRE-QUALIFY FOR THAT TITLE BY SUBMITTING A CMS-100 EMPLOYMENT APPLICATION WITH YOUR BID FORM TO THE CONTACT PERSON OR YOUR BID WILL BE REJECTED.

IF YOU ARE NOT A CURRENT STATE EMPLOYEE, OR HAVE NEVER HELD CERTIFIED STATUS WITH THE STATE OF ILLINOIS, PLEASE CLICK ON THE LINK BELOW FOR INSTRUCTIONS ON HOW TO APPLY.

Click Here for Applicant Information and Grading Procedures
This position may require a current grade from Central Management Services (CMS), Division of Examining and Counseling, to be deemed qualified and available for employment consideration. For more information, please refer to the Work4Illinois website at Work.Illinois.Gov and select 'Application Procedures'. Additional information may also be obtained from the Agency Contact listed above or by contacting CMS, Division of Examining and Counseling at Work4Illinois@Illinois.gov or (217) 782-7100, (217) 785-3979 (TDD/TTY), (800) 526-0844 (TTY Only).

Additional Documentation for Office Associate:
Option 2 - Typing

Class Specification (Download PDF reader)
Additional Title and Exam Information (Download PDF reader)
Test Information Guide (Download PDF reader)

These documents are in PDF format and can be viewed using Adobe Reader.

NOTE: Salary amounts shown are only to be used as a guide; actual salary will be determined at the time of hire based on current salary plans and/or collective bargaining agreements, if applicable.