Admissions Coordinator ( Part time to Full time)

Mt. Sierra College - Monrovia, CA3.7

30+ days ago
About Mt Sierra College:
Mt. Sierra College is dedicated to a practical, hands-on, quality learning environment that is flexible and accessible to a diverse and multicultural population. The college is committed to preparing students with the requisite knowledge and skills needed for successful careers in today’s rapidly changing and complex global marketplace.

Summary of Job description:
The Front Desk – Admissions Coordinator position is responsible for greeting campus visitors, answering incoming calls, taking phone messages and distributing messages to staff members while performing other administrative tasks.

This position requires a pleasant and energetic demeanor with great phone manners and the ability to organize and prioritize tasks and pay attention to details in a fast-paced office.

Role and Responsibilities

Key Job Elements:
Greet students, staff and visitors in a friendly and enthusiastic manner
Answer incoming calls and transfer as necessary, as well as take and distribute phone messages for campus staff
Distribute incoming mail and monitor and process outgoing mail daily
Retrieve and distribute incoming faxes and send fax documents as needed
Coordinate pick-up and delivery of UPS, Federal Express and other services, as requested
Ensure all forms are properly maintained, stocked, and updated as needed
Maintain front office and lobby is neat and orderly
Assist in processing office supply orders for all departments / programs
Review and enter new student lead data in CampusVue or Other software which Admissions department using.
Provide administrative support to admissions director and students
Uphold the highest levels of professionalism and ethical conduct
Perform other duties as necessary

Daily Duties:
Scheduling / Confirming Appointments
Meeting with Admissions Team
Entering new inquiries
Run CampusVue reports for Director of Admissions.
Order high school and college transcripts for new students.
Enroll student’s information in CampusVue database.
Report all issues and concerns to supervisor.
Greet students, staff and visitors.

Weekly Duties:
Contact and order high schools’ transcripts for new applicants.
Enroll applicants with CampusVue as needed.
Enter new inquiries in the systems.

Monthly Duties:
Email and Call students about class schedule
Confirm Orientation Date
Remind students first day of school
Assist with Open House & Workshop & Outreach/Campus events
Assist with Orientation set-up.
Weekly Meeting with Admissions Team
Qualifications

Knowledge/Experience/Skills:
High School diploma required, Associate degree preferred
Minimum one-year experience in office administration
Ability to make decisions in accordance with established college or state policies and make appropriate decisions or recommendations
Ability to work without direct supervision
Advanced levels of Microsoft Office knowledge and experience
Bi-lingual is highly preferred
Professional Conduct

Demonstrates behaviors that promote, enhance and encourage collaborative relationships with collegiate members (co-workers, students, administration, ancillary departments).
Demonstrate respect for the rights and needs of a diverse student population and demonstrate respect for staff, colleagues and the teaching profession
Self-motivated, takes initiative
Superior organization and prioritizing skills
Consistently projects a positive, professional image through appearance and behavior
Responds promptly to students’/customers’ requests and/or anticipated needs

Abilities:
Ability to listen to customers (e.g. staff, students, etc.) and to understand and respond positively to their requests.
Ability to adapt to changing assignments and multiple priorities.
Ability to manage multiple tasks and successfully meet deadlines.

Reports to:
Primary: Director of Admissions
Secondary: Assistant of Manager of Admissions

Working Conditions:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Work is normally performed in a typical interior/office work environment. No or very limited physical effort is required. No or very limited exposure to physical risk.

Notice:
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Mt Sierra College is an Equal Opportunity Employer and embraces multiculturalism and diversity as a critical step in ensuring employee, student and graduate success. We are committed to building and developing a diverse environment where a variety of ideas, cultures and perspectives can thrive in a global market place.