PT Hourly POOL - Accounting Assistant I

Coast Community College District - Orange County, CA4.0

Part-timeEstimated: $36,000 - $48,000 a year
Skills
This is a CONTINUOUS recruitment for an applicant POOL to fill part-time, temporary, hourly assignments on an as-needed basis. Departments or Divisions will refer to the POOL of applications on file to fill temporary assignments as the need arises. Applications are accepted year-round and will remain in the pool for one year. You will be contacted by the hiring manager should the department/division be interested in scheduling an interview. Please do not call the Office of Human Resources regarding the status of your application.
Qualifications and Physical Demands

DISTINGUISHING CHARACTERISTICS:
The Accounting Assistant I is an entry-level class, which performs clerical and accounting work in support of an accounting function. Incumbents may perform receptionist, typing, data entry and basic accounting work typically under the direction of other accounting personnel. The Accounting Assistant I is responsible for assigned accounts within an accounting function or department, such as Bookstore, Admissions and Records and Community Service.

EXAMPLES OF DUTIES: Duties may include, but are not limited to, the following:

a. Gather, assemble, tabulate, check, audit, post, input, and file financial and statistical related data.
b. Assist in establishing and maintaining accounts, journals, ledgers, registers and logs in accordance with generally accepted accounting principles and practices.
c. Enter financial data into appropriate accounting and computer systems.
d. Maintain simple accounts, posting entries from supporting documents and records, including verifications of invoices with supporting documents.
e. Maintain and retrieve files and records.
f. Match fiscal data from various sources in accordance with prescribed methods including invoices, purchase orders and receiving records.
g. Perform a variety of general clerical duties - answer telephone; prepare reports; type routine correspondence; greet the public; respond to questions and provide accurate information; maintain and file documents; open and distribute department mail; prepare labels and mailings; screen and refer visitors and callers to proper personnel.
h. Use a computer and related software for data entry, word processing, reporting, and messaging.
i. Receive and process payments; disburse checks according to prescribed procedures.
j. Communicate effectively in person, electronically or by telephone providing information as requested.
k. Distribute forms and checks, receive payments and respond to a variety of inquiries and requests regarding functions in assigned department.
l. Maintain stock of office supplies; place supply orders as necessary.
m. Perform other related job duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:
1. Basic accounting and bookkeeping.
2. Operations, services and activities of the assigned area.
3. Modern office practices, procedures and equipment, including use of computers and applicable software for word processing, spreadsheet, data base applications, and accounting functions.
4. Record-keeping techniques.
5. Technical aspects of field of specialty.
6. Customer service practices and procedures, including telephone etiquette.

Ability to:
7. Learn and apply District operations, policies, and objectives.
8. Perform a variety of arithmetic calculations.
9. Accurately count, record, maintain and balance assigned transactions and financial data.
10. Add, subtract, multiply and divide quickly and accurately.
11. Type at an acceptable rate of speed.
12. Operate standard office equipment including calculator.
13. Operate a computer including applicable software.
14. Work cooperatively with others.
15. Understand and follow oral and written directions.
16. Meet schedules and time lines.
17. Maintain records and prepare simple reports.
18. Communicate effectively both orally and in writing.

Education and Experience:
19. At least one year of clerical accounting or bookkeeping experience.
20. Or, any combination of education an experience that would provide the required equivalent qualifications.

Conditions of Employment
Employment is on a part-time, temporary basis and contingent upon verification of employment history, background verification as governed under Education Code requirements, eligibility to work in the United States, and approval by the CCCD Board of Trustees. Short term/temporary assignments do not offer fringe benefits or pay for holidays or time not worked, and are limited to 28 hours per week or 160 days per fiscal year. The hours of work and effective date of employment will be arranged with the supervisor.

This is a CONTINUOUS recruitment for an applicant POOL to fill part-time, temporary, hourly assignments on an as-needed basis. Departments or Divisions will refer to the POOL of applications on file to fill temporary assignments as the need arises. Applications are accepted year-round and will remain in the pool for one year. You will be contacted by the hiring manager should the department/division be interested in scheduling an interview. Please do not call the Office of Human Resources regarding the status of your application.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)
The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
Additional Information
APPLICATION REQUIREMENTS

To be considered for employment you must submit a complete application packet. A complete application packet includes:
  • Classified/Management Employment Application
  • Current Resume
Disability Accommodations
If you require accommodations in the Application or Examination Process, please notify Human Resources by calling (714) 438-4714 OR (714) 438-4713.

PHYSICAL DEMANDS AND WORK ENVIRONMENT
  • The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  • The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • A detailed list of physical demands and work environment is on file and will be provided upon request.
SALARY
Appropriate placement based on the HH Salary Schedule.