Executive Administrative Assistant

Allstate - Northbrook, IL3.8

30+ days agoFull-time
Where good people build rewarding careers.

Think that working in the insurance field can’t be exciting, rewarding and challenging? Think again. You’ll help us reinvent protection and retirement to improve customers’ lives. We’ll help you make an impact with our training and mentoring offerings. Here, you’ll have the opportunity to expand and apply your skills in ways you never thought possible. And you’ll have fun doing it. Join a company of individuals with hopes, plans and passions, all using and developing our talents for good, at work and in life.

Job Description

We are seeking an experienced Executive Assistant to provide additional support in this fast-paced office. This full-time position would report to the Senior Vice President of Law and Regulation, Allstate Service Businesses. In this support role, you will provide high level administrative skills to a wide range of business tasks. The ideal candidate will be highly organized with excellent communication skills.

The following are key responsibilities for the role:
SVP Support:
Manage SVP’s calendar. Proactively take responsibility for calendar management
Provide complex screening, fielding, prioritizing of inbound communications via telephone, mail, and e-mail to resolve critical issues in a timely manner.
Gather background and related materials for internal and external business meetings, client or third-party appointments, conferences and other scheduled events.
Provide executive support to SVP across internal stakeholders and executives
Support a variety of projects as needed with multi-tasking as necessary. Ability to take initiative, use good judgment, understand deadlines and carry multiple projects through to completion even with much interruption. Ability to work independently under general direction, prioritize work and ask for further clarification when necessary.
Create executive summaries regularly to brief leadership on various issues and topics
Organize and coordinate all travel arrangements, including company plane, ground transportation and overnight accommodations.

Office Operations:
Open, sort, review and organize incoming/outgoing mail and correspondence. Independently distribute as appropriate, draft/compose routine letters and general correspondence (including e-mail) from verbal direction or from knowledge of processes and procedures.
Process expenses with a responsibility to budget adherence; review for compliance and coordinate approval of all expenses including processing accounts payable invoices.
Assists with Office/HR functions such as personnel moves and updates utilizing MSS, Talent Connection
Desktop Owner for computer equipment, maintains printers and peripherals. Asset Management using ITSM Service Portal.
Manage supplies and orders for leader
Job Qualifications

Prefer 7-10 years of prior experience supporting C-Suite executives
Advanced command of Microsoft Office Suite (Word, Excel, PowerPoint)
Excellent written, verbal and listening communication skills using pleasant interpersonal skills
High level of accuracy, attention to detail and ability to proof one's own work as well as the work of others
Able to assess work load and re-prioritize as needed, handling multiple task under tight deadlines
Maintains an advanced degree of confidentiality and sense of urgency
Ability to work under pressure as well as the ability to deal with interruptions and other unexpected events and make necessary adjustments
Ability to interact with all levels of management and staff
Knowledge of various company departments and functions

The candidate(s) offered this position will be required to submit to a background investigation, which includes a drug screen.

Good Work. Good Life. Good Hands®.

As a Fortune 100 company and industry leader, we provide a competitive salary – but that’s just the beginning. Our Total Rewards package also offers benefits like tuition assistance, medical and dental insurance, as well as a robust pension and 401(k). Plus, you’ll have access to a wide variety of programs to help you balance your work and personal life - including a generous paid time off policy.

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Allstate generally does not sponsor individuals for employment-based visas for this position.

Effective July 1, 2014, under Indiana House Enrolled Act (HEA) 1242, it is against public policy of the State of Indiana and a discriminatory practice for an employer to discriminate against a prospective employee on the basis of status as a veteran by refusing to employ an applicant on the basis that they are a veteran of the armed forces of the United States, a member of the Indiana National Guard or a member of a reserve component.

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It is the policy of Allstate to employ the best qualified individuals available for all jobs without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity/gender expression, disability, and citizenship status as a veteran with a disability or veteran of the Vietnam Era.