Full Job Description
This position is currently (and temporarily) teleworking during the COVID-19 pandemic. The successful candidate must have infrastructure (i.e., computer and internet capability with virus protection) to perform the job duties.
Provides consultative services as liaison between third party vendor(s) and Health and Human Services Commission (HHSC) employees/managers. Policy interpretation and initiatives are at the direction of HHSC Time Labor and Leave (TLL) and Payroll (PR) Leads, Managers, and Directors. Responsibilities include processing payroll cancellations/reversals and special payments; certifying payroll payments (Doc 5 or revolving funds); (941 reports) to the IRS; coordinating approval/denial of Extended Sick Leave and Sick Leave Pool requests; processing military leave transactions; clearing leave exceptions and/or correcting leave. Perform post payment audits and assists with all internal/external audit entities including, but not limited to agency internal audit divisions, CPA, federal auditors, and State Auditor's Office. Works with all internal/external stakeholders to resolve exceptional/unique PR/TLL issues. Monitors the HHSC system of record: the Centralized Accounting Payroll Personnel System (CAPPS). Executes ad hoc queries of system. Facilitates collection and publication of HHSC PR/TLL facts, data, and information. Provides system analysis of CAPPS and system testing for all enhancements and incidents. Facilitates special projects as directed by the HHSC PR/TLL Leads, Managers, and Directors. Maintains adequate records/reports to reconcile monthly vendor and agency reports, process super security deletes, balance fund accounts with the working knowledge of state and federal taxes, agency policies and procedures.
Provide information to others (internally and externally) providing exchange or verifying information, and addressing issues.
Implements departmental payroll and time management policies and procedures in accordance with statutes and professionally accepted accounting principles and standards.
Participates in the development of training materials and trains others.
Performs all work with moderate latitude for the use of initiative and independent judgment.
Performs other duties as assigned.
Essential Job Functions:
Communicates with others (internally and externally) to provide, exchange, or verify PR/TLL information; answer inquiries, address issues, or respond to complaints. Performs all work with moderate latitude for the use of initiative and independent judgment. 40%
Serves as liaison for assigned area on issues with agency staff and/or outside entities, perform research on issues related to PR/TLL discrepancies and questions. 30%
Responds to all inquiries made to the agency’s PR/TLL email mailboxes. 20%
Work involves implementing objectives to revise programs to increase efficiency. Participation in work groups. 10%
Knowledge Skills Abilities:Knowledge of:
The agency’s accounting and auditing principles and practices; governmental accounting; local, state and federal laws pertaining to fiscal payroll and leave operations; Time Labor and Leave Regulations; Fair Labor Standards Act; Human resources laws and policy. Business systems thinking and information technology. HHS Agency missions. Employee and manager roles; individual and team behavior; organization planning process; clients/organizational culture and public service environment.
Customer service orientation and relationship management to communicate effectively, accurately and respectfully with all agency personnel and the general public. Researching information, gathering data and analyzing data to arrive at a fact-based decision.
Communicate effectively both orally and in writing. Plan, organize and follow agency methods and procedures of accounting and leave programs. Explain agency and division policies and procedures upon request. Understand laws and regulations and apply accounting theory. Ability to complete multiple assignments within a designated time period without compromising accuracy.
Registration or Licensure Requirements:
Initial Selection Criteria:
Four (4) years of professional or administrative experience in payroll, time management or leave keeping systems, human resources or personnel management programs, accounting, or other related fields. The professional and administrative experience may be substituted by completing a minimum of 30 semester hours of college course work (which equates to one year of experience) or having a Bachelors’ degree from a college or university (which equates to four years of experience). The college course work (in increments of 30 completed semester hours) or a Bachelors’ degree may substitute for the required professional or administrative experience on a year-for-year basis with a maximum substitution of four (4) years.
30, 31, 34, 36, and 3402
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
I-9 Form - Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.