Administrative Office Manager

Indiana University - Indianapolis, IN4.2

Full-timeEstimated: $34,000 - $50,000 a year


Department Information

The Indiana CTSI is dedicated to leveraging and strengthening the state’s life sciences community to achieve better health for people in Indiana. The Indiana CTSI represents a collaborative partnership among the state’s preeminent research enterprises, Indiana University, Purdue University and the University of Notre Dame, that spans all 92 counties in Indiana. Since its founding in 2008, the Indiana CTSI has secured more than $88 million in National Institutes of Health (NIH) funding to improve health in Indiana through research. The institute has built research infrastructure in Indiana, attracted top scientific talent to the state and worked to identify and improve our community’s greatest health challenges.

Job Summary

The Indiana CTSI Office Manager will coordinate and manage day-to-day activities that support the mission of the Indiana Clinical and Translational Sciences Institute (CTSI), and work closely with key stakeholders, which include the Indiana CTSI Program leadership, partner institutions, and other internal and external collaborators. He/she will direct, oversee, supervise and independently manage critical processes to maximize the success and the impact of the Indiana CTSI initiatives.

Required Qualifications

Bachelor's degree and two years of related experience.

Combinations of education and related experience may be considered.

Ability to communicate clearly and effectively. Able to be punctual, honest, respectful, responsible, professional and able to maintain confidentiality regarding sensitive issues. Strong interpersonal and organizational skills. Ability to make sound decisions and work independently. Excellent time management, typing, word processing, basic computer and software knowledge, and filing skills. Proficient computer skills, including working knowledge of Microsoft Word, Microsoft Excel, Microsoft Powerpoint, Microsoft Outlook and e-mail systems. Willing and capable of learning new software and applications to accomplish job functions, including Microsoft project, Tableau, Smartsheet, Basecamp, Confluence (wiki), or other tools our program adopts along the way.

Working Conditions / Demands

The incumbent will work at a computer. Occasional transporting supplies and distributing packages. Use of computer, phone, fax machine, copy machine and scanner. Must be able to perform essential job functions with or without an accomodation.

Work Location

Indianapolis, Indiana

Job Classification

Salary Plan: PAO

Salary Grade: 2AD

FLSA: Nonexempt

Job Function: General Admin

Posting Disclaimer

This posting is scheduled to close at 11:59pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but it will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

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Telephone: 812-856-1234