Program Analyst

US Department of Veterans Affairs - Iowa City, IA

Full-time | Part-time

The employee will direct the VA Health Services Research and Development (HSR&D) Center of Innovation (COIN) Data Analysis and Data Management Core and design, construct, and implement creative and unconventional independent data methodologies and systems for three national centers: (I) the HSR&D COIN, (2) a Veterans Rural Health Resource Center (VRHRC), and (3) a Patient Aligned Care Team (PACT) Demonstration Lab.


Duties include, but may not be limited to the following:
This position will involve the design of novel data systems that incorporate data from a myriad of national VA databases and combine the data in unique formulations to address research objectives. Data are extracted from multiple sources nationwide, therefore, specialized experience with VA clinical data related to diabetes, congestive heart failure, gynecology, urology, smoking cessation, hypertension, post-traumatic stress disorder;
Implement national data security policies and operating procedures; information technology regulations, policies and procedures regarding the handling, transporting and storage of research and clinical healthcare data;
Simultaneously integrate and correctly apply the policies, procedures and requirements with and the agency goals and objective in numerous unique situations and in an ever-changing research environment to ensure that data is secure and that analyses are conducted in line with all applicable statues;
Employee must possess a mastery of both VA hospital and research center structure and function in order to appropriately enact the missions and apply the principles, policies, and budgetary regulations of the Centers to the acquisition and utilization of highly sensitive and protected national Veteran health care information, and national administrative data;
Create and define new approaches, methods, and structures to ensure the operation and management of all data and data processing systems;
Effectively work with local, regional, and national research and security officials and data owners both within and outside the VA is critical to the mission of the Centers and research products;
Ensure feasible and secure procedures and outcomes by applying a comprehensive knowledge of research and quality improvement infrastructures and systems and how the systems relate to the administrative and health care goals and objectives of the local, regional and national system;
Instructs research investigators and staff in all Centers in the appropriate data security and management protocols in order to secure the vast array of information accumulated by this program;
Meet the goals and objectives of the Centers while at the same time appropriately representing the local VA facility and the VA at large by applying knowledge of Veteran medical information, nationwide VA agency data, research data, and non-VA national healthcare information in combination with the ability to utilize the multiple and complex information formats;
Performs other duties as assigned.

Work Schedule: Monday thru Friday 8 am-4:30 pm
Recruitment & Relocation Incentives: Not authorized
Financial Disclosure Report: Not Required

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status


Promotion Potential


Job family (Series)

0343 Management And Program Analysis


Conditions of Employment
You must be a U.S. Citizen to apply for this job
Subject to a background/security investigation
Designated and/or random drug testing may be required
Selective Service Registration is required for males born after 12/31/1959
May be required to serve a probationary period
Selected applicants will be required to complete an online onboarding process
This position includes a Selective Placement Factor (skill, knowledge, ability or other worker characteristic basic to - and essential for - satisfactory performance of the job). Selective Placement Factors are a prerequisite to appointment and represent minimum requirements for a position. Applicants who do not meet it are ineligible for further consideration.
The Selective Placement Factor for this position is: " Experience and expertise in creating front-end data collection tools including research study recruitment databases using Microsoft Access and VBA, scannable data collection forms using TELEform, and Computer Assisted Telephone Interviews (CATI) using Blaise, demonstrated proficiency in using Microsoft Access, VBA, TELEform, CATI, and Blaise systems to collect research data using SQL Server as a back-end database; and demonstrated proficiency in using SAS for research data management and data analyses. "
IN ADDITION TO THE SELECTIVE PLACEMENT FACTOR THE POSITION REQUIRES SPECIALIZED EXPERIENCE: Applicants must possess one full year of specialized experience equivalent to the GS-12 level in the Federal service that equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Qualifying specialized experience includes: 1) Proficiency in the creation of research databases and descriptive analyses of analytical datasets using SAS (including macros, transposing, and arrays). 2) Expertise in communicating complex technical data, analytic, and research concepts orally and in writing. 3) Expertise evaluating research projects for data accuracy, clarity and proficiency, and reviewing research grants for feasibility regarding research data systems. 4) Expertise in reviewing Institutional Review Board (IRB) submissions for privacy and information security compliance. 5) Mastery of national data security policies and operating procedures; information technology regulations, policies and procedures regarding the handling, transporting and storage of research and clinical healthcare data and data analysis methodologies is required. (Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.)

You will be rated on the following Competencies as part of the assessment questionnaire for this position:

Creative Thinking
Data Management
Database Management Systems
Problem Solving
Technology Awareness

IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

There is no educational substitution at this grade level.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit:

Additional information

Physical Requirements: The work is in a research office setting requiring walking, bending, standing, sitting, lifting, and some driving. The work is performed in an office atmosphere that is well-lit and climate controlled. Normal risks, discomforts, and safety precautions for a typical office are exercised.

Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities (i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities), and/or disabled veterans with a compensable service-connected disability of 30% or more. For more information on how to apply using this appointment authority via the Selective Placement Coordinator within the office, contact the facility Human Resources Department at (319) 338-0581.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation and be found well-qualified (have a final rating of 85 or more before any Veterans preference points) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at

This job opportunity announcement may be used to fill additional vacancies.

If you are unable to apply online view the following link for information regarding an Alternate Application.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).

Your responses to the assessment questionnaire will be reviewed along with the information provided in your resume and supporting documentation to determine if you are qualified for the position. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your rating may be lowered and/or you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility.

Candidates who apply under All U.S. Citizens announcements will be rated and ranked using Category Rating procedures. Qualified candidates will be assigned to a quality category. The categories are defined as follows:

Best qualified - applicants possessing experience that substantially exceeds the minimum qualifications of the position including all selective factors, and who are highly proficient in all requirements of the job and can perform effectively in the position;
Highly qualified - applicants possessing experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the requirements of the job;
Well qualified - applicants possessing experience that meets the minimum qualifications of the position including all selective factors, and who are proficient in some, but not all, of the requirements of the job; and
Qualified - applicants possessing experience and/or education that meets the minimum qualifications of the position including all selective factors.
Application of Veterans' Preference: Category rating and selection procedures place those with veteran's preference above non-preference eligibles within each category. Preference eligible applicants that meet the eligibility and qualification requirements and who have a compensable service-connected disability of at least 10 percent are listed in the highest quality category (except when the position being filled is scientific or professional at the GS-09 grade level or higher).

Background checks and security clearance
Security clearance


Drug test required


Required Documents

Required Documents

IMPORTANT: Please ensure your resume include up-to-date contact information (phone number(s), email address(s), etc.)

To apply for this position, you must provide a complete Application Package which includes:


The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to ensure you have included all documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference or ICTAP/CTAP documentation (for displaced Federal employees).

Cover Letter
DD-214/ Statement of Service
Disability Letter (VA)
Other (1)
Other (2)
Separation Notice (RIF)
SF-50/ Notification of Personnel Action

Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.



A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.