Residency Fellowship Program Coordinator

NYU Langone Health - New York, NY4.1

30+ days agoFull-time
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Position Summary:
We have an exciting opportunity to join our team as a Residency/Fellowship Prg Coord.

Under general supervision, coordinates all activities related to departmental residency program and provides support to departmental residency program leadership. Serves as the primary contact for the School of Medicine GME office for the department, ensuring a coordinated, well-integrated program.

Job Responsibilities:
Resident Selection - Prepares and facilitates residency program requirements approved and authorized by the Accreditation for Continuing Graduate Medical Education (ACGME). Work with ERAS system (Electronic ResidencyApplication System) for processing applications. Screens residency applications, arrange and coordinate interviews with the interview committee. Updates and maintains recruitment data for all program tracks.
Resident Onboarding - Prepares credentialing for all Residents in the department. Handles Gouverneur site credentialing for residents. Coordinates the appointment process, maintaining a system for ensuring that new incoming residents have submitted all necessary documents for credentialing and payroll to the Housestaff offices at NYU and Bellevue in time for their start dates. Prepare orientation packets for new residents and assist the Program Director to ensure that all residents are aware of the documentation requirements of the School, Hospitals, and ACGME. Coordinates Orientation event. Links interns with faculty and assists in assigning annual schedules for interns based on vacation requests.
Program Support - Provide administrative support services to the Track Directors, APD's and core faculty to facilitate the efficient operation of the Medical Education office. Submits IT/maintenance tickets, edits and helps with submissions of papers, abstracts or posters, coordinates poster printing, orders supplies and equipment. Plans residency events and coordinates interrelated activities effectively and efficiently. Coordinates all aspects of OSCES including organizing cases, creating check lists, trainings, precepting schedules, working with SIM center to create blue print, and entering OSCE data to create reports. Prepares and processes reimbursements and PCard charges, purchase requisitions, check requests, IOIs, and related invoices. Prepares and updates the academic calendar, coordinates scheduling and logistics for all didactic lectures for +2 blocks. Works with chief resident to organize all clinical site experiences. Takes minutes and assists with coordination of educational curriculum and evaluation process. Organizes semiannual meetings, distributes evaluations for meeting and maintains resident files. Responsible for grant support (including collecting and submitting demographic info reports). Monitors licensing requirements, verifications, loan forgiveness, etc.
Communication - Ensure effective communications with Housestaff Offices, staff members involved with resident education, and residents. Maintains and updates all listserves for the program. Screens, monitors and disseminates communication, including mail, phone, and other inquiries both internally and externally. Develops and oversees phone and pager systems to ensure efficient and timely management of communications among the house staff and attending. Maintains a supportive environment conducive to learning and growth. Manages the room assignments and schedule for all program conference rooms and Prmeir schedule. Handles confidential matters with appropriate discretion and urgency.
Collaboration - Makes requests to, and interacts with other departments within the NYU School of Medicine, Bellevue and other related hospitals. Allows the other department sufficient time to reply; in turn, responds quickly in order to ensure efficient coordination of activities. Prepares all materials in an appropriate and efficient manner through the efficient utilization of computer, further develops computer skills.
Program Educational Activities: Knowledgeable and familiar with ACGME program requirements for residency program (including but not limited to Clinical competency committees, program, faculty and house staff evaluation processes, duty hours, WebAds). Knowledgeable and familiar with institutional/departmental polices related to the administration of fellowship programs. Ability to participate and take minutes during various program meetings. Resposible for the coordinating and running workshops for residency program.
Maintenance of Data - Sets up and maintains documentation and complex records for the program. Maintains records in an organized and up-to-date manner; utilizes a filing system which allows for a prompt retrieval of all information. Completes filing accurately and promptly. Distributes all OSCE and USP reports for the residents. Maintains information for the Medical Education Office in accordance with policy. Uses appropriate systems to maintain this data where applicable. Learn and work with the New Innovations application for collecting and recording required residency data. Analyses findings/data and presents recommendations. Prepares and reviews documents independently and generates reports for ongoing and pending program related projects.
Evaluation Process - Manage the faculty annual evaluation of the residency program and their evaluation by the residents. Assemble evaluation reports for the CCC semiannual meetings. Review, update and revise questions on forms used for faculty to evaluate residents and the residency program to remain in compliance with the ACGME guidelines.
GME Meetings - Attends monthly institutional residency program meetings as directed to stay informed of institutional requirements for assisting in the administration of residency training programs.

Minimum Qualifications:
To qualify you must have a Minimum Qualifications:
Bachelor degree or equivalent in business administration, health care administration or related field.
Two years of experience coordinating Project/Programs or programs or an equivalent combination of education and experience.
Proficiency using various Microsoft Office applications such as Word, Excel, Access, PowerPoint.
Ability to work within a team environment as well as independently.
Time management skills and ability to work well under pressure. Qualified candidates must be able to effectively communicate with all levels of the organization.

Preferred Qualifications:
Preferred Qualifications: Experience in residency program coordination.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
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