Full Job Description
Are you an administrative whiz? Are you able to figure out quickly how best to organize digital documents all while managing several calendars? A yes to either of these questions would clearly means that one of your superpowers is administrative support and we are looking for you! At Super 7 Girls, you will be working with a collaborative team who all have the same goal of helping as many girls as possible have access to their superpowers so they can change the world. We need team members who can help us stay organized and on track so together, we can fulfill the mission of Super 7 Girls. If your interest has been piqued, this may be a wonderful volunteer opportunity for you and it will no doubt be as rewarding as it is impactful.
Super 7 Girls would not function without the help of volunteers. We are still a young organization and we are still building our organizational capacity. We are working hard to build our organizational visibility so that we have the ability to help more girls have super powers. As we grow, we need people like you - administrative gurus who can help ensure that we can have an even bigger impact on the girls in our program and the overall community. We need you. We need your brilliance, your drive, your expertise and your passion. It goes without saying that, your support in this role would help build the foundation we need to reach new programmatic heights. Excited?!? Well, go ahead and join our superpowered revolution already!
About Super 7 Girls
Super 7 Girls mission is simple - We help girls from under-resourced communities of color have superpowers (you read that right!). Now, when we talk about superpowers we don’t mean that in the metaphysical sense. When we discuss superpowers we are discussing a certain mindset. By helping girls build various skill sets that they need, they will feel emboldened, confident, smarter and…yep, you got it…superpowered. They will know that there is nothing that they are unable to conquer and that no challenge is too great.
So, you must be curious?!? How does one go about giving superpowers? We know that superpowers grow from consistent access to curriculum that focuses on education, health, financial literacy, policy, arts, leadership development, and global engagement and this consistent access helps the girls have a deep understanding of how their increased knowledge means a stronger ability to take on life’s challenges. We also know that their increased knowledge base disrupts the cycle of generational poverty and transforms the life outcomes and trajectories of the girls in our program. In essence, their superpowers enhance their overall well-being and helps them dream new dreams.
As you can see, we have big, hairy, audacious goals and we need our staff to be bold and to act as role models of this superpower mindset – visionary, courageous, confident, determined and reflective. Our environment is fast paced and dynamic and providing academic support can be hard work. You can definitely expect days in which there’s a gargantuan amount of work to get done in a limited amount of hours. With that said, what makes our culture amazing is that everyone is willing to help with any task because we are all working towards the goal of helping these girls be amazing superpowered individuals.
Shared Values & Expectations
Serve as an ambassador of Super 7 Girls, demonstrating our mission and values through your designated role
Commit to building a safe, child-focused community
Demonstrate professionalism and accountability
Take initiative to analyze and solve problems
Treat others with courtesy and respect
Maintain a high standard of ethics, integrity and confidentiality
Commitment to educational programming for children
Flexibility to meet changing work needs and demands
Ability to work collaboratively on a high functioning team
Openness to feedback and desire to grow professionally
Strong organizational skills and attention to detail
Self-motivated with excellent project management and problem-solving skills.
Highly organized with strong attention to detail.
Excellent email and phone etiquette
Excellent verbal and written communication and presentation skills
Excellent listening skills
Strong relationship-building skills both with organizations and individuals
Strong teamwork is essential
Strong customer service focus
Experience & Education Desired
Proven experience as an administrative assistant, virtual Assistant, office admin assistant or relevant role
Familiarity with current technologies, like desktop sharing, cloud services and VoIP
Experience with word-processing software and spreadsheets (e.g. MS Office)
Knowledge of online calendars and scheduling (e.g. Google Calendar)
Excellent phone, email and instant messaging communication skills
Excellent time management skills and ability to prioritize work
Attention to detail and problem solving skills
Solid organizational skills with ability to multitask
High School degree; additional qualification as an Administrative assistant, Executive Assistant or Secretary will be a plus
Essential Duties and Responsibilities
Managing office communications
Organize and schedule appointments
Scheduling and managing calendars
Plan meetings and, at times, take notes/minutes
Scan or make copies of company materials and curriculum
Write and distribute email, correspondence memos, letters, faxes and forms
Handling technology and office equipment
Support event planning efforts
Maintaining contact lists
Develop and maintain a digital filing system
Maintain a contact list
Update and maintain office policies and procedures
Position Specifics and Requirements
This position is fully remote. This position would require 15-20 hours a week.
We hope that you will join our superpowered movement!