Assistant Project Manager (Under-fill opportunity ODOT18-2523oc)

State of Oregon - The Dalles, OR3.9

Full-time$65,000 - $97,000 a year
Announcement: ODOT18-2523oc
Assistant Project Manager – Professional Engineer 1
Highway Division – Region 4
The Dalles

Would you like to find a steady, rewarding career in project management in a beautiful and exciting place to live? The Oregon Department of Transportation has a rare and exciting opportunity to join a team of dedicated professionals in The Dalles, Oregon as an Assistant Project Manager. Nestled in the Columbia River Gorge which lines the border of Washington and Oregon, The Dalles is located in close proximity to Mt. Hood, Hood River and the other towns that comprise Wasco County. The Gorge has many attributes and is a popular destination for outdoor activities such as skiing, fishing, hiking and watersports. Due to the atmospheric pressure differences, the area is a great spot for kiteboarding and windsurfing. The Gorge also offers a high concentration of waterfalls, many of which are along the Historic Columbia River Highway, including Multnomah Falls, which is 611 feet high.

As the Assistant Project Manager (APM) this position is to assist the Project Manager (PM) in leading The Dalles Field Construction Engineering Office and directing teh activities of eight employees in the administration of complex construction projects to verify that contractor work is compliant with plans and specifications; analyze and solve problems; and negotiate agreements for solutions with contractor. The APM will lead construction crew personnel doing inspection, surveying, design, quality and quantity compliance, project documentation, and related work.

We invite members of all diverse communities to join our workforce as we endeavor to best serve Oregonians from every background. ODOT values diversity and inclusion because they are good for Oregon. We believe that by welcoming differences, encouraging new ideas and views, listening to and learning from each other, and providing opportunities for professional enrichment we are better able to serve those around us. We thank you for considering this employment opportunity.

Additional Details:
Open until Filled: This recruitment will remain open until filled. Our first application screening is scheduled for 10/29/2018 at 8:30 a.m., but we may close the announcement at any time after this date when we have received an adequate number of applications. We cannot guarantee that we will consider applications received after this screening date. We encourage interested applicants not to delay in applying. The next screening date is tentatively scheduled for Monday, December 10, 2018.
Under-fill: The goal of this recruitment is to fill this position at a Professional Engineer 1 level. However, we encourage candidates who meet the minimum qualifications for an Associate in Engineering 2 ($4,272 - $6,309 monthly) to apply, as we may consider under-filling the position until the selected candidate acquires a professional engineer's license. Under-filling will not exceed six (6) months.
Representation: This position is represented by the Association of Engineering Employees of Oregon (AEE).

Duties & Responsibilities
Ensure appropriate record-keeping systems are maintained during the entirety of each assigned project.
Initiate, review, submit, and implement contract change orders and extra work orders.
Ensure compliance of contractor work with contract documents including the plans and specifications through inspection, surveying, and ordering of materials sampling and testing.
Recommend acceptance or rejection of contract work per established standards and contract documents.
Adjust crew assignments as required to meet the contractor schedule.
Establish and maintain relationships with other public agencies and contractors and their representatives on assigned projects through in-person, telephone and written correspondence.
Provide general oversight to ensure contractor and Disadvantaged Business Enterprise (DBE) subcontractors meet contract requirements.
Prepare a variety of daily, weekly, and monthly reports including weekly and monthly progress reports and monthly progress estimates for payments to contractors.
Prepare construction engineering budgets and personnel projections for approval.
Direct various office functions such as checking, preparing, and maintaining construction expenditures, field reports, cost estimates, and statistical studies.
Participate on project development teams as a Construction representative for various projects.
Lead project development activities such as project reviews and comments on project plans, specifications and estimates.
Prepare draft price agreements, extra work orders, state force orders, and price adjustments for project manager approval.
Support the project manager in the workforce planning and management, recruitment, retention, and training of the crew.
Qualifications, Required & Requested Skills

Professional Engineer 1 Minimum Qualifications:
A valid professional engineer's (PE) license in civil, structural, or transportation-related engineering.
Note: If registered in another state, successful applicants will be required to obtain professional registration in the state of Oregon within six months of hire.

Associate in Engineering 2 Minimum Qualifications (Under-Fill Option):
Completion of and passing score on the Fundamentals of Engineering (FE) exam and one year of experience applying professional engineering theory, principles and methods.

Associate in Engineering 2 Under-Fill Special Qualifications:
To be eligible for the Associate in Engineering 2 under-fill option, a candidate must have his/her valid professional engineer's license in hand (the ability to stamp) within six (6) months of hire. As the PE exam is offered twice a year, in most cases, this will mean applicants must have already met all PE licensing requirements (e.g. completed required education and training, passed the FE and PE exams, etc.) and submitted their complete PE license application to the PE licensing body.

Special Qualifications:
Driving is an essential function of this position. A valid driver license and an acceptable driving record are required for this position. We will conduct pre-employment driving records checks on our final candidate(s).

Desired Attributes/Application Scoring Criteria: In addition to your related work experience and education, we will use the attributes below to determine whom to interview. You are not required to have all of these attributes, but please make sure that the ones you do have are clearly demonstrated in your application materials. Your application materials may be graded on spelling, grammar, punctuation, and presentation.

Extensive experience in construction engineering and construction project management.
Excellent verbal and written communication skills and the demonstrated ability to collaborate with subordinates, peers, supervisors, and internal and external stakeholders.
Significant experience in roadway project engineering on public infrastructure projects.
Highly skilled at maintaining composure in high pressure and/or emotionally charged situations.
Strong computer skills using Microsoft Office Suite programs (Word, Excel, Outlook, Access, PowerPoint, Visio, etc.) and other office related computer software.

Working Conditions:
Work is performed in both an office and field environment.
This position requires long working hours on a flexible schedule and occasionally being on call 24 hours/day, 7 days/week – including holidays.
This position works with contractors and the public, who may be confrontational at times.
Field work involves exposure to hazards of traffic and construction equipment on a weekly basis and this position may be exposed to hazardous chemicals and radioactive sources.
May be required to walk or climb on rough terrain and stoop or bend around structures or equipment.
Must work in inclement weather including storms, snow, ice, and rain.
Driving state vehicles on a daily/weekly basis is required.
Frequent travel to job sites within the area is required with occasional overnight travel.
Additional Information

We appreciate your interest in this position. To apply, please follow these steps.

Complete the application. We will not accept a resume or position description in place of a completed application. There is no need to attach a resume to your application. Because of the volume of applications we receive, we do not review any attachments that we do not ask for.
The work experience and/or education section of your application must clearly demonstrate how you meet all of the minimum and special qualifications listed above. If it does not, we are required to disqualify it.
Complete the supplemental questions.
Caution: If you fail to follow these instructions, we will have to disqualify your application. We cannot consider incomplete or late applications.

Pre-employment Checks:
We will conduct criminal background checks on final candidates who are not current ODOT employees. All applicants are subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.

Veteran's Points:
Eligible veterans who meet the qualifications will be given veterans' preference. To receive preference, veterans must attach appropriate documentation as outlined by the Department of Administrative Services at the following website: Veterans Resources. Please title your DD214 like this, "[Your Last Name] DD214" and your disability letter "[Your Last Name] Disability Letter." Veterans may also call the Oregon Department of Veterans' Affairs at 1-800-692-9666.
Note: DD214 member 1 copies do not contain character of service and cannot be used to verify veterans' preference eligibility. Please attach DD214 member 2 or 4.

Work Authorization:
ODOT does not offer VISA sponsorships. Within three days of hire, successful candidates will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States.

Questions and Application Support:
For questions about the job announcement, call 503-986-7146.
For technical help with your login or online application issues, call 1-855-524-5627 from 6:30a to 5:30p PT M-F. Leave a voicemail. It may take up to 24 hours to receive a response. If you do not receive a response after 24 hours, you can email Technical Support at

We encourage you to print or save a PDF copy of your application.

Human Resources/Recruitment, MS12
355 Capitol St NE
Salem OR 97301-3871
Fax 503-986-3895

ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact the employee civil rights and diversity manager at 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.
Core benefitsMedical, vision and dental insurance Comprehensive medical, dental and vision plans for the employee and qualified family members $5,000 in employee basic life insuranceRetirement benefits
Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP) Employer paid defined benefit and defined contribution programs**Effective November 1, 2016, SEIU represented employees who are Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95%. Upon becoming a PERS participating member, SEIU employees pay the employee 6% contribution to PERS.
Paid leaves and other benefits
Sick leave earned at the rate of 8 hours per a month with no maximum accumulation Vacation leave earned at a minimum rate of 8 hours per month with accrual rate increases at 5-year increments 24 hours personal leave earned each fiscal year Ten paid holidays a yearThe state also provides access to an innovative Employee Assistance Program that offers work-life counseling, along with homeowner, legal and family resources.

Optional benefits
Term life (employee, spouse or domestic partner, and dependents Long-term and short-term disability Accidental Death and Dismemberment Long-term care (self and eligible family members) Flexible spending accounts Option to enroll in the Oregon Savings Growth Plan, a deferred compensation program offering a wide variety of investment options.
The following information describes typical benefits available for employees. Actual benefits received may differ by position or branch of government or be prorated for other than full time work.