Law Firm Administrator

Welsh & Recker, P.C. - Philadelphia, PA (30+ days ago)

Welsh & Recker

Dynamic small law firm with a fast-paced white collar criminal defense trial practice, with nationwide and occasional international engagements, seeks full time legal administrative assistant. In existence for more than 20 years, our firm values the close knit, hands on environment which consists of three lawyers, one paralegal and one legal administrative assistant.


Legal administrative assistant must have excellent communications and organization skills and proficiency with basic accounting concepts. Legal administrative assistant role includes regular communication with judges, lawyers, other professionals and clients. Legal administrative assistant role requires adherence to highest ethical and client confidentiality standards.


  • Bookkeeping: (Quick Books - payables/receivables/client escrow funds)
  • Billing: Attorney Time Keeping (Timeslips)/Electronic time entry (LEDES)
  • Payroll: semi/monthly
  • Coordinate with outside accountants for tax purposes
  • Maintain electronic database of client files
  • Secretarial work as needed
  • Maintain attorney calendars. Schedule conferences with clients/colleagues
  • Court filings (Federal, State, Local)
  • Make travel arrangements for attorneys
  • Maintain website/online presence for firm and attorneys
  • Facility with TimeSlips, Quickbooks, Microsoft Office Suite, Adobe, Worldox


At least two years’ legal administrative assistant experience in law firm setting.


Health insurance

Life insurance

Disability insurance

Retirement Benefits

Paid vacation and sick days

Job Type: Full-time

Salary: $40,000.00 to $50,000.00 /year


  • Legal Administrative: 3 years