People + Culture (HR) Administrative Assistant

JW Marriott Nashville - Nashville, TN (30+ days ago)4.3

Full-time

About the JW Marriott Nashville:
The JW Marriott Nashville Hotel offers the ideal location for leisure, business and meeting guests in the heart of downtown Nashville, adjacent to the state-of-the-art Music City Center. The first-to-market JW Marriott property includes 533 guestrooms, inclusive of 37 suites, along with a broad array of amenities. The 33-story hotel will feature 50,000 square feet of indoor function space, as well as an expansive 10,000 square-foot outdoor pool and lounging deck overlooking the city skyline.

Owned and operated by Turnberry, the JW Marriott Nashville is located at 250 8th Ave. South, Nashville, TN. To learn more, visit the official JW Marriott Nashville website at www.jwmarriottnashville.com or follow the hotel on social media via Facebook, Instagram and Twitter.

Examples of Duties (includes but is not limited to the following):

Provide administrative and customer support to the People + Culture Team
Work closely with other members of the People + Culture Team following existing processes and procedures for efficiently on-boarding candidates, processing correct paperwork, and providing access to all internal systems
Create and maintain computer- and paper- based filing and organization systems for records, reports and documents
Compile, copy, sort, and file records of office activities, business transactions, and other activities
Assist with recruiting (scheduling interviews, phone interviewing, background checks, setting up drug screens, etc) process; including scheduling new hire orientation and paperwork
Assist with training including coordination of classes, sending out correspondence and tracking of participation
Assist with processing benefit/payroll/Internal Guest changes in Human Resource Information System
Perform standard and ad hoc reporting for HR and management
Proof read and assist with creating HR documents
Assist with making appointments, coordinating meetings, and scheduling conference rooms
Train appropriate Internal Guests on office equipment, policies, and procedures
Arrange for setup on new computers and assist with training on Kronos time management system
Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees
Perform additional duties and projects as assigned

Position Requirements:
Ability to speak, read, write and understand English
Professional demeanor appropriate for a luxury environment
Some Human Resources experience is a plus, but not required
Ability to work independently and as a part of a team in a fast-paced environment
Ability to maintain complete confidentiality
Ability to work projects through to completion
Previous experience in an administrative role required
Strong organizational skills with attention to detail
Ability to operate computers with proficiency in MS Office suite software
Proper telephone etiquette necessary and comfortable with interaction with guests and the public
Ability to follow written and/or verbal instructions
Must maintain professionalism at all times, demonstrating courtesy and respect to guests and co-workers

Education:
Associate or Bachelor’s Degree in Human Resources preferred, or five years related office experience and/or training; or equivalent combination of education and experience

Typical Physical / Mental Demands:
Must be able to stand walk, sit
Must be able to bend, stoop, crouch
Must use hands to reach, grasp, handle, pull and push
Must have good near and far vision
Must be able to hear and speak