National Executive Assistant

Working Families - Brooklyn, NY (30+ days ago)4.7

Position Description:
The Working Families Party and Organization is seeking an experienced Executive Assistant who will provide quality administrative support to the National Director and Board. The Executive Assistant will have the ability to think proactively and respond quickly and efficiently and must possess excellent written and verbal communication skills as well as strong administrative and organizational abilities. A successful candidate will demonstrate the ability to prioritize projects and the needs of the organization while handling multiple priorities with frequent interruptions and the utmost discretion. The ideal candidate will have a strong interest and working knowledge of the American political system and a deep passion for economic and racial justice, and have previous high-level experience working for a political organization, non-profit, movement group, elected official, union, political consulting or lobbying firm. Previous development and fundraising experience is a strong plus.

Key Job Responsibilities:
Maintain Executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

Help manage Executive’s leadership role and team responsibilities by attending, recording and providing needed support related to meetings/communication with Division Directors and other staff members.

Support Executive’s fundraising work by managing follow up with donors, reviewing and improving written communications, and maintaining relationships with potential and existing funders.

Represent the Executive by attending meetings in the executive's absence (or in addition to upon request); speaking for the executive.

Conserve Executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.

Provide historical reference and contribute to historical record by developing and using filing and retrieval systems; recording key meeting discussions/outcomes.

Provide briefings for the Executive on the goals and outcomes and participants in scheduled meetings.

Maintain professional and technical knowledge by participating in organizational meetings, attending educational workshops, reviewing professional publications, establishing personal networks.

Contribute to team effort by accomplishing related results as needed.

Skills and Qualifications:
Minimum of five (5) years of recent and relevant experience in office management and administrative support function or an equivalent combination of education, training and experience supporting top-level executives. Must be proficient in MS Office Suite (including advanced functions). Candidates should be able to work effectively and quickly under pressure, work independently and as part of a team, and interact professionally and graciously with all levels of staff and constituents. Ability to multitask, attention to detail, outstanding judgment, and excellent written and oral communication skills are critical. Ability to handle sensitive situations, to work under pressure at times, and to handle a wide variety of activities and confidential matters with discretion are also critical.

We are an equal opportunity employer with a commitment to economic, racial and social justice. Women, people of color, LGBTQ people, and members of other historically disenfranchised populations are strongly encouraged to apply.

Required Start Date:
August or September of 2018

Salary is between $58,000 - $85,000 depending on experience. Very good health insurance (including a no deductible plan), dental and vision. Liberal paid time off policies. 401k with employer match. FSA.