Office Administrator

Cosco Fire Protection - Brea, CA (30+ days ago)3.2


Under the direction of the Office Administrator Manager, works as a member of the Service team, performing administrative functions in accordance with established procedures.

Job Responsibilities

  • Answer Multi line phone system
  • Request/verify/upload Forms for Service related jobs
  • Process invoicing for service jobs completed
  • Enter/Bill Service work orders in Accounting system and distribute through proper channels
  • Develop proficiency in functional areas within document control including printing, scanning and processing documentation into given document management systems.
  • Process and distribute all documentation, both internally & externally, including Job-sites, Clients, Vendors or other parties.
  • Generate and check the accuracy of work orders as required.
  • Access external sites to download/upload various types of documentation from Vendors, Suppliers, and Clients.
  • Respond to internal and external documentation requests.
  • File electronic and hard copies of all documentation into appropriate locations.
  • Track AR for jobs completed.
  • Manage document control internal projects/assignments that support continuous improvement efforts and department/company goals.
  • Organize and keep all work areas clean.
  • Perform other duties as assigned.

Qualifications

  • High school diploma or GED required.
  • Excellent organizational skills.
  • Excellent computer skills with working knowledge of MS Office Programs, specifically Outlook, Word, and Excel.
  • Knowledge or experience with Microsoft Dynamics Great Plains is a plus, but not required.
  • Able to work as a team member with excellent interpersonal skills.
  • Ability to manage time and resources to ensure work is completed efficiently and within established timeframes
  • Strong verbal and written communication skills
  • Must be detail oriented. Strong grammar, spelling, composition, and proofreading abilities are required
  • Must have the ability to multi-task and work in a deadline-driven environment.

Job Type: Full-time

Salary: $35,360.00 to $39,520.00 /year

Education:

  • High school or equivalent (Required)

Work authorization:

  • United States (Required)