Intern Recruitment Coordinator – Contract Assignment

Guardian Life Insurance Company - United States3.7

  • (18001407)
This is a 4-month contract assignment with virtual consideration.

This role reports to the Director, Talent Acquisition responsible for Early Career and Campus Recruitment. The Intern Recruiting Coordinator interfaces directly with external candidates and key internal stakeholders (i.e. Hiring Managers, HR colleagues). They will support the full lifecycle for recruitment from the scheduling of interviews through the pre-hire and on-boarding activities for our 2019 Summer Internship Program.

The Recruiting Coordinator will provide critical administrative support to the Contract Intern Recruiters, utilizing the Applicant Tracking System (ATS) interface, scheduling of candidate interviews, pre-employment and on-boarding tasks for various Guardian locations. As a key member of Talent Acquisition in supporting our internal clients and external candidates, this role requires flexibility, exceptional client service and strong communication skills. Further, the position demands superior collaborative abilities, possession of a keen sense of urgency and the ability to juggle multiple priorities seamlessly. The ability to think outside of the box with regard to troubleshooting scenarios is critical.

Establishing strong working relationships with key stakeholders through the coordination and scheduling of candidate interviews will be a significant component of this role. This will include attaining the various availabilities and providing scheduling resolution where required. In this regard, this position requires the ability to prioritize issues through effective liaison communications with hiring managers, their administrative support staff, recruiters and candidates alike.

Another significant component of this role is coordinating the pre-employment process for the Interns inclusive of the following: monitoring of vendor background check activity, candidate follow-up, hiring manager and Recruiter updates. Further, this role handles the preparation and delivery (e-mail and overnight if warranted) of all new hire packages; facilitation of attendance of Orientation; creation of Employee IDs; initiation of the provisioning of new hire’s IT and work station. This role will also be responsible for posting all new Intern requisitions into the ATS and where appropriate posting to external job boards and campus sites.

Scheduling of Interviews
Provides interview scheduling support for hiring activities in all locations for Intern Recruiters related to interviews with candidates, hiring managers, and all other participants of the interview process
Tracking requests and keeping all updates available in real time within the Sharepoint utilized by the Campus Recruitment / Early Career team.
Coordinates travel itineraries for candidates in need of traveling for interviews
Coordinates and tests technology for remote interviews
Provides conflict resolution on all scheduling challenges and keeps candidates, managers, and recruiters apprised of all changes to schedules
Manages candidates through interview process in terms of all interview coordination and reception of candidates during on-site visits

Pre-Employment Processing:
Provides Hiring Managers with requisite new-hire process/forms for on-boarding purposes
Manages all activity related to background checks and drug screens and owns the communication to vendor, candidates, hiring managers, and Recruiters related to status of clearance of both
Facilitates new-hire’s attendance at New-Hire Orientation
Prepares all new-hire packages and e-mails them/overnights them to candidates, accordingly
Processes all new-hire paperwork including I-9 documentation, and processes in E-Verify

Excellent verbal and written communication skills with strong relationship development aptitude
Demonstrated customer service orientation and mindset to support a “high touch” approach to work
Self-motivated to identify efficiency opportunities; think outside of the box with creativity
Strong organizational and time management skills with a keen attention to details
Ability to handle competing urgencies with a calm, deliberate and “can do” attitude
Excellent knowledge of Microsoft applications, Excel and PowerPoint
Minimum of three years HR and/or recruiting support experience
Prior exposure to ATS platforms is required
College Degree preferred
About Guardian

Every day, Guardian makes the lives of 26 million Americans more secure through our insurance and wealth management products and services. From our founding in 1860, when 21 immigrants joined together to insure and protect their businesses and families when others wouldn’t provide them with insurance, doing the right thing for our policyholders and customers has guided everything we do.

Today, as a $12.5 billion in revenue Fortune 250 company, we are one of the largest mutual insurance companies in the country. We’ve had the privilege of helping a lot of people and remain one of the most highly rated in client satisfaction and financial strength, having paid competitive dividends to our policyholders every single year since 1868.

Values run deep at Guardian and are based on our founder’s ideals of doing the right thing, holding ourselves to high standards and knowing people count. That strength drives our ability to perpetuate success through service and innovation so we continue to give people the security they deserve for life.

Financial Highlights as of 12/31/2017 (statutory basis):
Admitted Assets: $55.6 billion

Liabilities: $48.9 billion (including $41.8 billion of reserves)

Surplus: $6.7 billion

Guardian is an equal opportunity employer. All qualified applicants will be considered for employment without regard to age, race, color, creed, religion, sex, affectional or sexual orientation, national origin, ancestry, marital status, disability, military or veteran status, or any other classification protected by applicable law.


Primary Location United States
Job Human Resources
Schedule Full-time
Shift Day Job
Job Type Temporary Work
Travel Yes, 10 % of the Time
Job Posting Aug 28, 2018, 10:27:47 PM