Office Manager (8118)

California State University - Northridge, CA4.3

Full-time$3,100 - $3,500 a month
Office Manager (JID 8118)
Administrative Support Coordinator II
Student Outreach and Recruitment
Full-Time / $3115 - $3500/mo.

CSUN's Commitment to You
CSUN is committed to achieving excellence through teaching, scholarship, learning and inclusion. Our values include a respect for all people, building partnerships with the community and the encouragement of innovation, experimentation and creativity. CSUN strives to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. CSUN is especially interested in candidates who make contributions to equity and inclusion in the pursuit of excellence for all members of the university community.

About the University
One of the largest universities in the country, California State University, Northridge (CSUN) is an urban, comprehensive university that delivers award-winning undergraduate and graduate programs to nearly 40,000 students annually and counts more than 330,000 alumni who elevate Southern California and beyond. Since its founding in 1958, CSUN has made a significant and long-term economic impact on California, generating nearly $1.9 billion in economic impact and more than 11,700 jobs each year. The LAEDC recognized CSUN as its 2015 Eddy Award winner for its positive economic impact. Serving more students on Pell Grants than any other institution in California, CSUN is also a social elevator and one of the most diverse universities in the country. CSUN ranks 13th in awarding bachelor's degrees to underrepresented minority students and seventh in bachelor's degrees to Latino students, serves the 13th largest Jewish student population, and enrolls the largest number of students who are Deaf and hard-of-hearing of any U.S. state university. The journal Nature recently named CSUN a Rising Star for scientific research, and the NSF ranks CSUN in the top five nationally among similar institutions for graduates who go on to earn doctorates in the sciences. CSUN is where individuals rise. And through them, so does Greater Los Angeles and beyond.

Major Duties
Under general supervision of the Director of Student Outreach and Recruitment, the Office Manager is directly responsible for the everyday tasks and assignments of the Director and serves as the main administrative office support for the department. The incumbent manages the Director's schedule, calendar and appointments; serves as the lead to the front desk receptionist; manages the department's inventory supplies, equipment and maintenance scheduling of department golf carts; secures physical facilities on campus and off campus equipment rental; works independently; develops and prepares agendas and summary notes as dictated, letters of recommendation, guest parking arrangements, complex letters and documents in support of projects; fields and interprets personnel issues for the Director from executive level offices as well as the public in a confidential manner; responsible for developing standards and promoting activities to enhance operational procedures; provides front desk reception area support; monitors, trains and provides direction of tasks and assignments to front desk receptionist; provides coverage of front desk area in the absence of the receptionists or student staff; requests and prepares statistical data for annual reports and manual procedures; serves as the University's primary contact with the Chancellor's Office to order admissions, Outreach and Recruitment marketing materials for distribution to the campus and the University's service area as requested; serves as the administrative support for the planning and coordination of all department events; serves on department, campus-wide and statewide standing committees and represents the University at select on and off-campus events and activities in order to meet the mission, goals and objectives of Student Outreach and Recruitment Services; provides support with office personnel, including filing, billing, accounts payable, payroll, travel and scheduling in the absence of the Account Manager; serves as back up support for the Testing Center; and performs other duties as assigned.

Equivalent to five (5) years of full-time, progressively responsible administrative or technical office management experience in an administrative capacity exercising independent judgment and leading the work of others. Equivalent to full-time college or university education/vocational school training in business or job-related field may be substituted for up to two (2) years of the required experience.

Knowledge, Skills, & Abilities
Thorough mastery of: office methods, procedures, and practices; and correct English grammar, spelling, and punctuation. Expertise in using office software packages, technology, and systems. Ability and specialized skills to: prepare letters, memos, and reports; transcribe minutes; make travel arrangements; analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions; apply judgment, discretion, and initiative in establishing priorities, providing follow-up and quality control; perform business math and analyze budgetary data; plan, organize, and lead or oversee the work of others; keep moderately complex records and files; communicate effectively both orally and in writing; establish and maintain cooperative working relationships; operate standard office equipment and software including but not limited to Microsoft Word and Excel, Oracle PeopleSoft, etc.

Pay, Benefits, & Work Schedule
The university offers an excellent benefits package.

The salary range for this classification is: $3115 - $5475 per month.
The anticipated HIRING RANGE: $3115 - $3500, dependent upon qualifications and experience.

HOURS: Full Time; 40 hours per week; 8:00am - 5:00pm, Monday through Friday. May include some evenings and weekends.

REG: This is a Regular position with a one-year probationary period.

General Information
This position is a sensitive position as designated by the CSU.

A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the status of candidates who apply for the position.

The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

How To Apply
Candidates should apply by completing the CSUN on-line application utilizing: link. NOTE: Internal candidates should apply through the portal by accessing the View Job Openings/Apply link on the Human Resources/Employee pagelet.

Applications received through March 26, 2019 will be considered in the initial review and review of applications will continue until position is filled.

In order to be considered in the initial review, applications must be submitted prior to the date listed above. Application submissions received after the initial review date will be reviewed at the discretion of the University.

For more detailed information on the application and hiring process, please visit the link below:

Equal Employment Opportunity
CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Our nondiscrimination policy is set forth in CSU Executive Order 1096. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101.