The Special Events Assistant Manager is responsible for assisting the Special Events Manager of the Special Events Department of the McLean Community Center (MCC) in all aspects of programs and events. Offers events that are in alignment with the MCC mission and are interdisciplinary and multi-generational in nature with the central focus on promoting a sense of community for Dranesville - Small District One A - residents. Under general supervision from the Special Events Manager, designs, develops, plans, coordinates, makes logistical arrangements, promotes, implements and executes all aspects of the center's events. Special events include annual festivals, family and children events, antique/crafts show, community events and seasonal event offerings. Performs under supervision of the Special Events Manager and in accordance with the policy and procedures established by the County of Fairfax, the McLean Community Center's Executive Director and its Governing Board.
Develops and coordinates program plans, identifying and tracking event trends, and maintaining records of service providers, vendors and customer satisfaction.
Writes, compiles, edits, and reviews written copies of Special Events Department offerings for the center-wide program guide (three times a year) and other marketing and departmental materials and documents.
Develops and maintains Special Events Department guidelines, policies and procedures.
Assists the Special Events Manager with compliance of agency, county, state, and federal laws, policies, procedures and guidelines for purchasing, accounting, and all aspects of program delivery.
Identifies and implements marketing plans, strategies, and publicity for the Special Events Department.
Develops and maintains Special Events department budget.
Tracks program expenditures and revenue and assists to develop monthly director and financial reports.
Plans, coordinates, schedules, supervises, and evaluates the operations and maintenance of the McLean Community Center's Volunteer Program.
Interviews, hires, supervises, schedules, and evaluates volunteers.
Conducts volunteer training, including specialized on-site training.
Researches and secures facility/space for the Special Events Department in accordance with agency policies and procedures.
Researches trends in the events field and maintains active data bases, resource file of ideas, performers, supplies and current legal issues such as health and safety standards, fire code, risk management regulations and procedures, state alcohol regulations, liability, safe work environment, and recreational practices.
Provides written and oral program descriptions for volunteers, staff and public.
Accepts additional responsibilities within the scope of the department that serves to further the MCC mission.
NOTE: Work hours are 40 hours per week and will vary based on event schedules. Evening, weekend and holiday work will be required.
Completes and submits various financial, administrative, and statistical reports;
Identifies, recommends, and writes justifications for budget components such as capital equipment submissions;
Adheres to revenue and expense limits, goals, and guidelines for specialized areas of supervision;
Inspects facilities and grounds for safety hazards and operational deficiencies, recommends improvements, and initiates corrective measures;
Responds to public inquiries and concerns;
Participates in the development and implementation of community outreach plans to target underserved populations and to increase overall program participation;
Analyzes and evaluates service in terms of individual and community needs;
Performs administrative functions at a facility, including budget preparation, recruitment of volunteer staff, maintenance of records necessary to the operation and evaluation of center programs, and report preparation;
Plans, organizes, supervises, and schedules specialized activities and programs sponsored by the park, recreation, teen, community, or senior center in cooperation with residents and related agencies;
Required Knowledge Skills and Abilities
Knowledge of the principles and practices of recreation center and /or park management;
Knowledge of fiscal record keeping and inventory procedures;
Ability to use a personal computer, applicable software and peripheral equipment;
Ability to direct and coordinate the work of subordinate staff and volunteers;
Ability to plan, develop, and administer recreation programs or community activities;
Ability to maintain effective relationships with employees and citizen groups;
Ability to prepare a variety of administrative reports;
Ability to communicate effectively both verbally and in writing.
Any combination of education, experience and training equivalent to graduation from an accredited two-year college or university with an associate degree in recreation, park management, therapeutic recreation, or a closely related field; plus two years of related experience in recreation center, park, athletic field, golf course operations, or community-based program coordination or a related field, as applicable to the position.
CERTIFICATES AND LICENSES REQUIRED:
Driver's license. CPR and First Aide certification required within 90 days of employment.
NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check, a check of the Child Protective Services Registry, and a driver's license check to the satisfaction of the employer.
Bachelor's degree or a combination of experience, education and training equivalent to a four-year degree in special events, event planning and management, recreation administration, leisure services or closely related fields. Plus, and additional three years of related work experience appropriate to job assignment. Proficient in the use of Microsoft Office computer software to include Outlook, Word, Excel, Access, and PowerPoint. Some graphic design skills are preferred. Special Events Assistant Manager must possess strong organizational, written and oral communication skills.
Physical activity is required for this position including: lifting and carrying up to 40 pounds, stooping, reaching, standing and walking for extended periods of time. Appointee must be able to setup/move popup tents, tables, chairs, and other light duty equipment. In addition, must be able to operate keyboard driven equipment and read monitors. Physical requirements can be performed with or without reasonable accommodations.
It is the policy of Fairfax County Government to prohibit discrimination on the basis of race, sex, color, national origin, religion, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.