Receptionist/Office Assistant

Granahan Investment Management - Waltham, MA5.0

30+ days ago

Growing Investment Management firm in convenient Waltham location seeks friendly and organized person to be the first impression for our company.

Expected hours are 8:30am to 3:00pm, Monday through Friday. Reliability and timeliness are imperative as well as attention to detail and the ability to work independently.

Duties include, but are not limited to:

  • Greet and direct visitors
  • Receive and direct incoming calls in a professional and pleasant manner
  • Pick up newspapers daily
  • Collect, sort and distribute mail daily
  • Order /receive and set up catering for in house meetings
  • Act as point person to inform building management of in suite and public space issues
  • Arrange travel plans, with particular attention to personal detail, for executives as requested
  • Support of office staff as requested
  • Order general office supplies as needed
  • Resupply kitchen/paper goods at Costco (membership provided)
  • Maintain the weekly employee schedule
  • Filing
  • Input marketing emails to the Salesforce platform daily
  • Maintain the reception area, kitchen and other public spaces in the suite in a clean and uncluttered manner, water plants weekly
  • Other duties as assigned

Working knowledge of Word and Excel required.

Knowledge of Hubspot , Salesforce, Wix and/or basic website maintenance a plus.

Wage commensurate with experience.

Please allow up to three weeks for a response to your resume submission.

Job Type: Part-time