Full Job Description
The Earth & Environmental Sciences Area at Lawrence Berkeley National Laboratory has an exciting opportunity for a seasoned and experienced Program Operations Analyst to become an integral team member of the National Alliance for Water Innovation (NAWI) – An Energy Innovation Hub led by Berkeley Lab, along with three other U.S. Department of Energy national laboratories, to address water security issues in the United States.
What You Will Do:
Utilizing task and milestone tracking tools, work with the R&D project teams to provide monthly, and quarterly status reports
Assist with project post-award management, daily, weekly task management
Serve as the lead for coordinating and developing the agendas, tracking and distilling the actions, and taking minutes associated with the R&D project meetings
Complete project elements on time and within budget
Facilitate meetings and maintain the Statement of Project Objectives (SOPO), Project Plans, Annual Operating Plan (AOP), and Statement of Work (SOWs) for continuing projects
Provide day-to-day support to the project with schedule and cost maintenance and status, forecasting and conducting what-if analysis
Support project preparations for various independent project reviews and status meetings
Support the topic area teams in the identification, utilization, and verification of cost share for research projects
Assist in supporting a wide array of post-award activities, such as submission and tracking of requisitions for subcontracts and service contracts, submission of technical and scientific abstracts, reviews, progress reports, budget justification, and other documentation requiring adherence to agency guidelines and deadlines. Ensure that data supporting these activities is accurate.
Communicate, coordinate, collect and track to timely complete all elements of the project award negotiations requirements.
Additional Responsibilities as needed:
Travel to various venues for meetings and conferences
Provide support for various financial services, including but not limited to - budget development, cost and cost-share tracking, and financial report reconciliation
Participate in the NAWI subcontracting, CRADA, and AOP process by creating requisitions, providing content, coordinating communication for agreement requirements, and tracking progress and completion of agreements
Assist in preparation of written procedures and policies for NAWI
What is Required:
Bachelor’s degree (or equivalent work experience) and 4-8 years of related experience.
Experience with operations administration and program development and analysis and demonstrated ability to manage the coordination planning of moderate scope projects successfully.
Possess an understanding of best practices and the ability to create and document detailed project cost estimates, which will be the basis for the schedule resource loading.
Experience and knowledge of the operational functions, including project planning, budgeting, scheduling, and information tracking
Highly organized, self-motivated individual with strong interpersonal skills and effective oral and written communication skills
Ability to interface with technical professionals effectively
Ability to utilize project management software products for task and milestone tracking
Ability to work in an interdisciplinary project environment and scientific collaboration that includes participants from academia, national laboratories, state agencies, and for-profit companies.
Moderate experience organizing and developing technical, scientific reports.
Sensitivity to diversity issues in a project environment.
Experience and ability to influence all levels of the organization effectively.
Familiarity with water treatment principles, general water research trends, and priorities, and the ecosystem of water stakeholders.
Familiarity with collaboration tools (e.g., Teamwork, Zoom, Box, LinkedIn, Twitter, etc.)
An understanding of Earth and Environmental Sciences terms and vocabulary.
Solid understanding of LBNL, DOE, and UC policies, procedures, and protocol.
Experience with the Department of Energy.
Familiarity with LBNL and academic business systems is highly desired.
This position will remain open until filled.
This is a full-time career appointment, exempt (monthly paid) from overtime pay.
This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
Berkeley Lab is committed to Inclusion, Diversity, Equity and Accountability (IDEA) and strives to hire individuals from different backgrounds, experiences, and perspectives who share these same values and commitments.
Work will be primarily performed at Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA.
Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4. Click here to view the poster and supplement: "Equal Employment Opportunity is the Law."