Highly responsible supervisory work performing tasks essential to the administration of the operations of the Division of Capital Projects for recording the monthly financial transactions, maintaining accounting records and generating financial reports.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Include the following. Other duties may be assigned.
Plans, organizes and oversees the daily operations/activities of the Division of Capital Projects.
Assists in the monthly closing of the County's financial system, including oversight of running the capital projects settlement process and fixed assets depreciation process.
Reviews quarterly capital projects reconciliations performed by staff.
Coordinates with departmental capital project managers to obtain current information on project status.
Ensures accuracy of fixed assets records.
Manages quarterly reviews of capital project revenues.
Reviews year end fixed assets schedules prepared by staff.
Ensures accuracy of capital grants accounting within SAP.
Reviews quarterly capital grants reconciliations performed by staff.
Reviews quarterly reconciliations of inventory control accounts performed by staff.
Manages the process for uploading new inventory locations into the system, including the creation of master data and training new users.
Manages the process of conducting periodic physical inventory counts, as well as year-end counts.
Assist user agencies with implementing standardized procedures for inventory to comply with internal controls.
Assists in the annual budget and expenditures projections for the division and manages the division's personnel, budget, purchasing, supplies and the administrative management requirements to ensure that the workloads of the division are accomplished.
Stays abreast of current accounting principles.
Writes or revises the accounting procedures related to the division.
Prepares bid documents for professional services and other procurements.
Assists the bureau chief in preparing, controlling and monitoring year end processing of the County's financial system.
Conducts employee interviews for vacant positions and prepares employee performance evaluations. Handles personnel conflicts within the division.
Conducts studies and submits recommendations for improving the division's operations.
Assists superiors in the development and formulation of accounting policies and procedures.
May act as lead person in the absence of the bureau chief.
Directly supervises three employees in the Division of Capital Projects. Is responsible for the overall direction, coordination, and evaluation of the division. Carries out supervisory responsibilities in accordance with Finance's policies and procedures. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
MINIMUM REQUIRED EDUCATION/EXPERIENCE:
Bachelor's Degree and four years of related experience; or equivalent combination of education and experience.
A Bachelor's Degree with major course work in Accounting and 4 years experience in governmental accounting preferred.
Certification as a Certified Public Accountant (CPA) or Certified Public Financial Officer (CPFO) is desired.
LANGUAGE SKILLS, MATHEMATICAL SKILLS AND REASONING ABILITY:
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit. The employee is occasionally required to stand, walk, reach with hands and arms, and talk or hear. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, peripheral vision, and depth perception.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.