Part-Time Administrative Assistant

Ohio Minority Supplier Development Council - Cleveland, OH2.0

Part-time

About the Organization:

The Ohio Minority Supplier Development Council (Council) is one of the nation’s premier organizations for increasing business opportunities between major buying organizations and minority-owned businesses. It serves as a membership organization for major corporations, financial institutions, government agencies, and universities and operates within the state of Ohio. Specifically, the Council promotes and facilitates the development of business relationships between its members and certified minority-owned business enterprises.

The Council works to expand business opportunities for minority-owned companies in an effort to build a stronger, more equitable society by supporting and promoting minority business development. The Council has over 150 corporate members and 400 certified minority businesses. The Council organizes networking events, educational sessions and unique opportunities that serve as venues for Minority Business Enterprises (MBEs) and corporate members to come together and identify mutually beneficial opportunities to work with one another.

The Council is a private, non-profit organization categorized by the IRS as 501(c)(3). The Council is headquartered in Columbus, Ohio and relies on local advisory committee volunteers to assist with programs in each region. This approach helps develop closer relationships with members, and better define programs and services. The Council is an affiliate of the National Minority Supplier Development Council (NMSDC).

Major Responsibilities:

The Administrative Assistant is principally responsible for the support of internal and external operation functions including (but not limited to):

  • Opening and handling all incoming mail
  • Preparing and distributing correspondence, reports, memorandums and other documents for the Council President, Manager of MBE Services and/or Director of Corporate Relations.
  • Assist with Client Management database of the Business Growth Collaborative (BGC).
  • Assist with aspects of the MBE Certification Process as directed by the Manager of MBE Services.
  • Attend monthly Business Growth Collaborative Meetings.
  • Screening some e-mails and other communications; researching answers and providing information to persons who do not require the attention of the Council President, Manager of MBE Services and/or Director of Corporate Relations.
  • Preparing materials for mailing or mass distribution.
  • Maintaining administrative files and other records for the Council as required.
  • Developing and maintaining an efficient procedure for tracking pending matters and activities while in progress to assure effective follow-up.
  • Providing responses and information, when known and available to other Council Presidents and staff for the Council President, Manager of MBE Services and/or Director of Corporate Relations.
  • Assisting in special projects and activities such as Programs and Events, Certification Workshops/Training, etc., as requested and required by the Council President, Manager of MBE Services and/or Director of Corporate Relations.
  • Assisting in the preparation of professional presentations to management, governance bodies and others as designated by the Council President, Manager of MBE Services and/or Director of Corporate Relations.
  • Communicating by telephone, e-mail, as needed and required.
  • Scheduling and arranging meetings as requested and required.
  • Any other duties as requested and/or required by the Council President, Manager of MBE Services and/or Director of Corporate Relations.

NMSDC Strategy and Goal

The strategy of the NMSDC is to engage in the business of aiding the growth and development of ethnic-minority-owned business through the purchasing of goods and services, by public and private purchasing entities with the goal of assisting bona-fide ethnic-minority businesses in becoming long-term, qualified entities capable of competing in the national and international economic mainstream. The strategic goals are as follows:

Goal I – Serve Corporate Members

Goal II – Enable Growth of Certified MBEs

Goal III – Develop Certified MBEs

Goal IV – Promote Excellence in Global Minority Business Development

Goal V – Enhance NMSDC National Network

Qualifications:

Five or more years administrative or executive assistant experience. Familiarity with non-profits a plus. Intermediate to advanced computer skills: Word, Excel, Quickbooks, Internet. Excellent organizational skills, ability to work unsupervised and meet deadlines while performing multiple tasks.

Strong communication and interpersonal skill required, the capacity to work with diverse constituencies. Reports to the Manager of MBE Services or other position as directed by the President and CEO.

Education:

Associates/Bachelor of Arts or Bachelor of Science (B.A. or B.S.) degree in management, business, operations or related fields that require project management skills from an accredited four-year college or university, or relevant experience in management or operations.

Supervisory Responsibilities:

Ability to supervise a student intern as required.

The above role is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

25 hours a week, 5 hours a day, during traditional work hours of 8:30 am to 5:30 pm M - F

Job Types: Part-time, Contract

Salary: $20.00 /hour

Experience:

  • Data Entry: 2 years (Preferred)
  • Customer Service: 5 years (Preferred)
  • Administrative Assistant: 3 years (Preferred)

Education:

  • Associate (Required)

License:

  • Driver's License (Required)

Required travel:

  • 25% (Preferred)

Working days:

  • Monday
  • Tuesday
  • Wednesday
  • Thursday
  • Friday

Benefits offered:

  • Flexible schedules

Hours per week:

  • 20-29

This job will require you to pass a background check:

  • Yes

Full Time Opportunity:

  • No

Typical end time:

  • 6PM