In the role of Senior Executive Assistant, you will perform diversified administrative/coordinative duties supporting the business operation of a chief officer. Your work assignments are complex in nature, where considerable judgment, tact, creativity, and initiative are required in resolving problems.
Job Responsibilities Include:
Performs diversified administrative/coordinative duties supporting the business operation of a chief officer.
Drafts confidential correspondence, edits documents, takes and transcribes minutes of meetings, and performs other administrative duties.
Scheduling appointments and coordinate arrangements for meetings making sure executives meet their commitments.
Administers the department record keeping system; updates various department records and publications; ensures that department files are maintained in accordance with company policies and procedures; reviews requests for information and determines the appropriateness of release.
Coordinates data from a variety of sources for inclusion in technical reports and presentations; performs independent research and prepares information for special projects as assigned.
Interprets and relays company policy information; keeps chief officer informed of any deviation on items requiring personal attention.
Assists in departmental projects as necessary.
Assists in the preparation of departmental budget and monitors expenditures.
Maintains office supplies and initiates requisitions.
Serves as a liaison between executives, managers and visitors as required; reviews, requests, schedules appointments and meetings and resolves problems requiring in-depth knowledge of company policies and procedures, and projects in process.
Takes independent action on handling requests; determines the appropriate course of action, intervenes where necessary, and acts as a liaison between departments.
Administration or related field as normally acquired through the completion of a Bachelor's Degree.
Minimum of five (5) years secretarial experience including two (2) years administrative experience, required.
Typing 55wpm. Ability to operate a Dictaphone, where required. Shorthand, 80 wpm as required by the department.
Working knowledge of PC applications (word processing, spreadsheet, and graphics). Ability to produce high quality reports, presentations, or other documents.
Transforming care, optimizing patient satisfaction and creating better patient outcomes are just some of the things our talented team members are doing at North Shore-LIJ each and every day. As a culture committed to providing our customers with the highest quality service, we stand behind our core values: Patients first; Caring; Excellence; Innovation; Integrity and Teamwork. It is our commitment and our culture that sets us apart from others and is the cornerstone of everything we do. Join an organization whose team members are valued, cared for and offered continuous opportunities to grow. Click on the link to learn more about us: www.northshorelij.com/goals
Please note: North Shore-LIJ is a smoke-free environment. Smoking and the use of tobacco products is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises. Free smoking cessation programs and quit medications are offered to team members who wish to quit through the North Shore-LIJ Center for Tobacco Control.