Administrative and Compliance Lead

UrbanTrans North America - Denver, CO

30+ days ago

Company Description:

UrbanTrans North America (UrbanTrans) is a growing woman operated and owned transportation consulting firm with offices in Denver, Atlanta, Toronto and Los Angeles. Our energetic firm is made up of complementary and collaborative industry experts. We share a common desire to deliver exceptional work to our clients and to our communities.

UrbanTrans specializes in innovative transportation solutions with a focus on transportation demand management (TDM) program development and delivery. This includes organizational development, stakeholder outreach/management, complete marketing services, and market-based policy development, as well as multi-modal and active transportation planning.

Our mission is to create sustainable environments by developing and advancing innovative transportation solutions. We believe that increasing the availability and viability of convenient travel choices for all travelers benefits communities, employers, developers, and citizens by reducing transportation infrastructure spending, alleviating congestion, and improving air quality.

Job Overview:

The successful candidate must be interested in assisting the firm as it grows. The candidate must be able to work collaboratively and take on a wide variety of job duties. The primary function will be to oversee and coordinate the company’s key compliance and administrative tasks, provide general human resources support and some finance support. The firm has a robust group of corporate resources and the candidate would be expected to lead relationships with our U.S. Professional Employer Organization (PEO) that provides benefits, human resources and payroll services; our Canada benefits and human resources specialists; our CPA and Canadian Chartered Accountants; legal and insurance vendors in US and Canada; and others as well as work collaboratively with the Finance Lead, who leads up the day-to-day accounting and bookkeeping functions of the firm.

Example activities could include, but are not limited to:

Compliance Coordination

  • Lead all Disadvantaged Business Enterprise/Woman Businesses Enterprise/Small Business Enterprise applications and renewals
  • Coordinate activities with our registered agent and business licensing service provider in several states
  • Provide Board and Shareholder support
  • Assist President with risk management

Administrative Lead

  • Maintain company insurance policies
  • Provide general administrative support and oversight to each of the offices in coordination with office managers
  • Oversee purchasing guidelines and assist with any major purchases
  • Maintain and help implement company handbook and standalone policies and procedures
  • Update, audit, and build on company resource documents
  • Maintain company contracts and key project documentation
  • Maintain company contact management database
  • Work with communications specialists to keep website up to date

General Human Resources

  • Serve as first point of contact for employees when they have questions about US PEO and the Canada benefits and retirement plans
  • Liaison with PEO/CA HR Consultant to facilitate and document key employee interactions and maintain employee personnel files
  • Facilitate and oversee on-boarding and exiting employee processes
  • Assist with the design and implementation of programs to help maintain and enhance company culture

Finance

  • Conduct basic bookkeeping
  • File annual tax returns, which are completed by our CPA, and coordinate payments with Finance Lead

Education and Work Experience Requirements:

  • Bachelor’s Degree with a Business degree related focus from an accredited college or university highly recommended; – in a related field
  • Three or more years of full-time professional experience in a related field

Skills, Knowledge, and Abilities:

  • Must have strong communication and interpersonal skills to work closely with various audiences
  • Strong computer skills including knowledge and experience in Quickbooks and MS Office Suite
  • Familiarity with time and billing software and contact management databases
  • Must be able to prioritize work and manage multiple tasks
  • Must be detailed oriented

To Apply:

Please send a resume and cover letter to Joddie Gray.

In your cover letter, be sure to include a paragraph or two about how you see your skills being applied to the job overview and overall mission of UrbanTrans.

We appreciate all applicants; however, only those shortlisted for an interview will be contacted.

The position will remain open until filled.

Job Type: Full-time

Salary: $50,000.00 to $65,000.00 /year

Experience:

  • professional: 3 years (Required)

Education:

  • Bachelor's (Preferred)

Location:

  • Denver, CO (Required)

Work authorization:

  • United States (Required)