Accounting Admin Assistant

Beacon Hill at Eastgate - Grand Rapids, MI (30+ days ago)3.3


RESPONSIBILITIES
  • ACCOUNTS PAYABLE
    • Manage invoice approval process
    • Research and resolve invoice discrepancies and issues
    • Code all invoices with appropriate G/L code
    • Reconcile and code employee benefits invoices
    • Prepare and perform weekly check runs
    • Post invoices and auto-debits to Point Click Care (PCC)
    • Maintain accurate vendor information
    • Manage W-9's, tax exempt certs & annual 1099
    • Manage A/P aging and monthly statements
    • Reconcile, code, and post vendor payments
    • Post auto-debits from online checking report to Excel register and PCC
    • Correspond w/vendors and respond to inquiries
    • Filing and copying as necessary
  • ADMINISTRATIVE ASSISTANCE
    • Welcome and direct visitors as they enter the Administrative Suite. Record and distribute messages. Could include some scheduling.
    • Assistance with internal/external communications
    • Oversees the distribution of incoming and outgoing mail for organization. Help coordinate USPS, FedEx and UPS mailing.
    • Offer administrative support directly to President and CEO and other Administrative office staff
    • Assemble and submit Board packets and attend meetings to take minutes
    • Concierge and/or Receptionist Desk backup coverage as needed
    • Coordinate IT support
    • Helps maintain office equipment, makes photocopies and sends and receives faxes.
    • Administrative special projects
  • OTHER TRANSACTIONS
    • Resident Trust Fund transactions and disbursements
    • Reconcile monthly general ledger accounts, including but not limited to: A/P reconciliation, Donor Perfect to general ledger, future resident wait list
    • Reconcile and deposit all cash receipts
    • Post monthly resident payments
    • Close admin module, import AJE's to GL
    • Reconcile and close trust (AL and SNF)
    • Update operating check register in spreadsheet for daily activities/GL
    • Provide event support – golf outing
    • Review ACH payment batches
TYPICAL HOURS
  • Full-time position working 40 hours per week.
  • Work schedule is Monday – Friday 8am-5pm, includes 1-hour lunch. Schedule could alter every other month to attend a Board meeting.

    SKILLS/REQUIREMENTS

  • Effective communication skills
  • Accurate data entry skills
  • Ability to handle and maintain highly confidential information
  • Strong organizational skills
  • Excellent attention to detail
  • Ability to compute basic math
  • Ability to examine and verify financial documents and reports
  • Knowledge of general accounting principles
  • Experience and proficiency with Microsoft Office applications
  • Ability to meet deadlines EDUCATIONAL REQUIREMENT

  • Bachelor's degree in Accounting, Finance or a related discipline preferred or equivalent years' experience in a similar role