Grants Assistant - Journey

East Carolina University - Greenville, NC4.3

The Department of Psychology is seeking an Administrative Support Specialist to provide departmental assistance as the Grants Assistant. Specific duties include, but are not limited to, assisting faculty in budget preparation and grant/contract proposals, communicating with THCAS office of Research, the Office of Sponsored Programs (OSP), and the Office of Grants and Contracts regarding proposal submission and grant administration, communicating with faculty on federal and university regulations regarding management of grants and disbursement of funds, developing necessary spreadsheets, completing required forms, monitoring budgets, managing all purchases and processing financial actions / reimbursements associated with grants; maintaining all budget spreadsheets, approving grant travel and submitting travel reimbursements, creating compensation forms, and other personnel-related forms necessary to pay faculty and others out of grant funds. The Grants Assistant is also responsible for the monthly reconciliation of grant expenditures and grant/contract closure. Other duties of the position include scholarship and student award assistance.

This individual will be integral member of the AA-West Grants Administration Hub, and as such, may provide services to faculty in other departments in Harriot College as necessary, and as determined by the College post-award Grants Manager and Associate Dean for Research. This individual will receive training along with other Hub staff to ensure continuity of processes and compliance with university, state and federal guidelines pertaining to grants/contracts. Demonstrate excellent communication and time-management skills; exceptional attention to detail and organizational skills; and, be proficient in Microsoft Office applications; and possess the ability to be a team player.

Minimum Education/Experience
High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

License or Certification required by statute or regulation

Preferred Experience, Skills, Training/Education
License or Certification required by the Department

Special Instructions to Applicant
Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
Job Open Date 11/26/2018
Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 01/29/2019
Open Until Filled No
Quick Link for Direct Access to Posting
Alternate option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department for Disability Support Services at (252) 737-1016 (Voice/TTY).

Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.

Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to Our office is available to provide assistance from 8:00-5:00 EST.