Requisition ID: 53707
Job Function/Category: Administrative Support
Employment Type: Non-Exempt Full Time
This is an exciting time to be joining PSEG. Our commitments, which include safety, integrity, customer focus, and diversity & inclusion, are the fabric of our culture and help drive the success of our business. We are fortunate to have an outstanding workforce of diverse and highly skilled talent who move us forward in our operational excellence journey. PSEG has more than 12,000 employees who are dedicated to the communities we serve and embody our vision: People providing Safe, Reliable, Economic and Greener Energy.
This position reports directly to the President & Chief Operating Officer of PSEG Long Island. However, this is a dual-support role providing administrative assistance to both the President & Chief Operating Officer and the Vice President of Construction & Operations Services. This position will perform a wide variety of administrative support functions, which are diverse and may be sensitive or confidential in nature. The duties require a broad knowledge of corporate functions, key personnel, procedures, etc. The successful candidate will be able to work independently on assignments, compose professional correspondence and reports on behalf of the company, and may be required to provide research support for special projects utilizing PowerPoint , Microsoft Word, Excel and other software tools.
Candidate will manage heavy calendar appointments, plan corporate events (i.e. employee town hall meetings and off-site Senior Leadership Team meetings), and will coordinate the charitable board commitments for the COO. Some domestic travel arrangements will be required. Other functions include screening customer correspondence, maintaining office supply inventory for the Executive Office, processing invoice payments, creating purchase orders, and ensuring that all upcoming deadlines, meetings and appointments are met.
Required Education, Skills and Competencies
High school diploma, Business or Secretarial School.
Minimum of 3 or more years supporting a senior level executive
Proven proficiency in the use of the Microsoft applications (Outlook, Word, Excel & PowerPoint) and Adobe.
The ability to manage the internal process flow of highly sensitive and confidential information.
Superior oral and written communication skills and the ability to effectively handle multiple tasks simultaneously.
Demonstrated ability to work well with individuals at all levels of the organization.
Demonstrated planning and organization skills.
The ability to work independently and effectively handle multiple tasks simultaneously under pressure, completing assignments with close attention to detail and in a thorough, accurate and timely manner.
Strong customer/client focus and teamwork skills.
Desired Education, Skills and Competencies
Ability to delegate effectively
Corporate Event Planning experience
Proficiency in the use of SAP (CATS, MM, HR),
This position requires driving to company locations and off-site assignments and events, applicants must possess a valid driver’s license with a safe and satisfactory driver history.
Immigration Support will not be provided in association with this position now or in the future.
As an employee of PSE&G or PSEG Long Island, you should be aware that during storm restoration efforts, you may be required to perform functions outside of your routine duties and on a schedule that may be different from normal operations.
This site ( http://www.pseg.com ) is strictly for candidates who are not currently PSEG employees. PSEG employees must apply for jobs internally through empower which can be accessed through the mypseg homepage by clicking on the employee center tab, then under the empower header, choose careers.
Business needs may cause PSEG to cancel or delay filling position at any time during the selection process.
Certain positions at the Company may require you to have access to Part 810-Controlled Information. Under the law, the Company is limited in who it can share this information with and in certain circumstances it is necessary to obtain specific authorization before the Company can share this information. Accordingly, if the position does require access to this information, you must complete a 10 CFR Part 810 Export Control Compliance Nationality Request Form, a copy of which will be provided to you by Talent Acquisition if an offer is made. If there is a need for specific authorization, due to the time it takes to obtain authorization from the government, we will likely not be able to further proceed with an offer.
Public Service Enterprise Group (PSEG) is an equal opportunity employer, dedicated to a policy of non-discrimination in employment, including the hiring process, based on any legal protected characteristic. Legally protected characteristics included, race, color, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status or any other characteristic protected by federal, state, or local law in locations where PSEG employs individuals.