At Kids II, we’re really good at what we do. And when we’re great at our jobs, we help parents be great at their jobs.
Parenting is demanding, and that’s where we come in. We want to reimagine how brands can make it easier for early stage parents – not by just selling them products, but by providing holistic solutions that transcend borders, categories and aisles.
No matter our title or department, at Kids II, our job is to create more tiny wins for parents, so they can create bright futures for their little ones. That’s a big task!
We’re serious about what we do, AND we love to have fun. Our team is hardworking, entrepreneurial, and passionate about helping families create millions, if not billions of tiny wins.
The Accounts Payable Specialist coordinates invoice processing and the timely payment of all vendor invoices and expense vouchers for Kids II, Inc. and assigned affiliate companies. The primary responsibilities of the position are to ensure accounts payable transactions are processed in a timely and efficient manner including compiling and maintaining accurate accounts payable records and control reports, travel management and expense reimbursements, and assisting with the development and maintenance of systems and policies utilized by the function. The position also assists department management with other processes and activities related to both domestic and international accounts payable processes as further described below.
PRIMARY RESPONSIBILITIES AND ESSENTIAL FUNCTIONS:
Assist with executing responsibilities associated with the procure-to-pay function for U.S. and international entities including, but not limited to, vendor payments (electronic funds transfer or check processing), issuance of corporate credit cards, processing expense reports, and oversight/management of the global travel policy and travel expense system management (SAP Concur)
Assist developing and maintaining policies and procedures to ensure efficiency and compliance with internal controls
Serve as functional expert and resolve vendor or employee related matters and inquiries
Confirm all invoices received have been uploaded to the check request application (RFC)
Review invoices for proper expense coding for account and cost center
Vouch invoices in the Kids II ERP system, verify accuracy and post to the general ledger
Perform weekly check runs (including ACH, wires, & Amex, Consumer refunds) to pay vendors, including monitoring discount opportunities
Respond to vendor inquiries and verify the accuracy of vendor statements, including tracing missing invoices and payments
Assist with Concur questions related to employee expenses, including profile setups
Maintain documentation for all disbursement-related activities on the network or in the check request application
Review invoice statuses in the check request application for accuracy and follow-up as necessary to managing the accounts payable balances and vendor relationships
Perform month-end close processes including Amex reconciliations, receipts accrual report clean-up, vouched & unvouched accruals, and preparation of inter-company billing documents and FedEx re-class for proper expense coding and expense totals
Reconcile petty cash
Perform outstanding checks clean-up
Provide recommendations for process improvements
Ensure compliance with vendor 1099 filings and year end reporting requirements
Other duties and responsibilities as assigned.
QUALIFICATIONS & EXPERIENCE
5+ years Accounts Payable experience with demonstrated levels of increasing responsibility
Basic accounting principles
Experience with global transaction types, ERP and authorization systems
EDUCATION & SKILLS
Bachelor’s degree or equivalent work experience
Able to follow standard filing procedures
Strong problem solving, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis, and multi-tasking
Effective verbal and written communication
Attention to detail and hands-on style
Ability to assess and interpret data and documents
Ability to problem solve and recommend improvements
Ability to interact with team members and customers in a professional manner
CERTIFICATES, LICENSES, REGISTRATIONS
Proficient with Microsoft Office suite and specifically Excel, including familiarity with pivot tables and lookups
We offer competitive pay, flexible hours, and generous benefits. Plus, to keep things fun (because we are all kids at heart), we offer a host of team member activities and philanthropic efforts throughout the year and company-wide awards and recognition for a job well done!
Check out our website at www.kidsii.com and our social media pages on LinkedIn, Facebook and Instagram for more information and open positions in the career section.
Drug Free Workplace M/F/D/V