Executive Assistant

Rosen Partners LLC - New York, NY

Full-time

We are seeking an experienced, professional, highly proactive, detail-oriented executive assistant to join our team. The qualifying individual should be a self-starter, capable of managing multiple tasks, and excels in a fast-paced environment.

Responsibilities include, but are not limited to, the following:

  • Coordinate heavy calendar management, maintain and update contacts, international and domestic travel arrangements, event coordination
  • Coordinate executive communications, including taking calls, responding to emails and interfacing with partners, clients and employees
  • Prepare presentations for sales and management
  • Track documents through the legal process
  • Maintain, organize and update files
  • Review and compare contracts with outside vendors, consultants, employees, etc.
  • Review NDAs
  • Uphold a strict level of confidentiality

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Education and Skills required:

  • Bachelor’s Degree
  • Two or more years’ prior experience as executive assistant to mid- to senior-level business executives
  • Strong interpersonal skills
  • Excellent time management and prioritization skills
  • Ability to organize and manage large amounts of files, tasks, schedules, and information
  • Detail oriented
  • Self-directed, energetic and eager to tackle new projects and ideas
  • Ability to work well in team environment
  • Excellent written and verbal communication skills
  • Proficient computer skills including in Microsoft Office (word, excel, power point)
  • Legal and/or real estate experience

About Us:

We are a privately held, industry leading, investment firm with a focus on real estate as well as other diversified global business investments based in New York City.

Job Type: Full-time

Experience:

  • working in a law firm or paralegal: 1 year (Required)
  • Executive Assistant: 2 years (Required)

Work authorization:

  • United States (Required)